Executive Personal Assistant / Estate Manager Full-Time | Confidential | Southern California

We are seeking an exceptional Executive Personal Assistant / Estate Manager to support a private principal with the day-to-day management of a dynamic personal and professional lifestyle. This is a highly trusted position requiring discretion, organization, initiative, and the ability to manage multiple priorities with excellence.

This is not a traditional assistant role. The successful candidate will serve as the central point of coordination for many aspects of the principal’s life, ensuring that projects are completed, schedules stay on track, and every detail is handled professionally.

Responsibilities

• Coordinate domestic and international travel, including detailed itineraries.

• Manage calendars, appointments, and scheduling.

• Oversee multiple residential properties and coordinate maintenance, repairs, and improvements.

• Manage construction, remodeling, and home improvement projects by communicating with contractors, vendors, architects, and service providers.

• Coordinate vehicle maintenance, registration, detailing, transportation, and logistics for a luxury car collection.

• Obtain bids, negotiate with vendors, and oversee project timelines.

• Follow up consistently to ensure projects are completed correctly and on schedule.

• Organize records, documents, warranties, and household information.

• Coordinate household services and outside vendors.

• Anticipate needs and proactively solve problems before they become issues.

• Handle confidential matters with the highest level of professionalism and discretion.

• Be available to assist with a wide variety of personal and administrative responsibilities as they arise.

Qualifications

The ideal candidate is:

• Exceptionally organized and detail-oriented.

• A proactive problem solver who takes ownership and follows tasks through to completion.

• Calm under pressure and comfortable managing multiple priorities simultaneously.

• Resourceful, adaptable, and capable of working independently with minimal supervision.

• Professional, polished, and an excellent communicator.

• Comfortable interacting with executives, contractors, vendors, attorneys, architects, and other professionals.

• Able to maintain strict confidentiality at all times.

• Tech-savvy and proficient with calendars, email, spreadsheets, and project management tools.

• Flexible with occasional evenings, weekends, or travel when needed.

Preferred Experience

Experience in one or more of the following is highly desirable:

• Executive Personal Assistant

• Estate Manager

• Chief of Staff

• Executive Assistant to a CEO or founder

• Family Office

• Luxury household management

• High-net-worth or ultra-high-net-worth family support

• Construction or property management coordination

• Project management

Personal Attributes

We are looking for someone who:

• Has outstanding follow-through.

• Doesn’t let details fall through the cracks.

• Thinks several steps ahead.

• Is confident but humble.

• Has excellent judgment.

• Can pivot quickly as priorities change.

• Understands that no task is too big or too small.

• Thrives in a fast-paced environment.

• Takes pride in making complex lives run smoothly.

Compensation

Competitive salary based on experience, along with benefits and performance-based incentives.

If you are an experienced professional who enjoys solving problems, creating order from complexity, and supporting a high-performing executive with excellence, we would love to hear from you.

• Please submit your resume along with a brief cover letter describing why you would be an outstanding fit for this role.