Executive Assistant / Client-Facing Associate (Full-time)

Overview:
We’re hiring a full-time Executive Assistant / Client Services Associate to support our leadership team. The role starts with shadowing with Chief Marketing Strategist to manage daily schedules, client meetings, and follow-ups. Over time, you’ll be cross-trained into our Client Services team — taking ownership of ongoing client relationships and helping manage accounts directly.

Responsibilities:

• Scheduling, attending, and following up on client meetings.
• Learn company-wide client service processes during the first 90 days.
• After training, take ownership of assigned clients as a Client Services Associate — managing communications, tracking deliverables, and ensuring client satisfaction.
• Collaborate with my Account Coordinator and other team members to balance workload between new business (sales) and current accounts (service).
• Grow into an Account Executive role — representing the company in meetings, handling client issues, and supporting company-wide operations.

Requirements:

• Local to West Hollywood / able to commute daily to West Hollywood offices and client sites.
• Minimum 2 years experience as an Executive Assistant, Account Executive, or Client Coordinator.
• Comfortable attending client-facing meetings and representing senior leadership.
• Excellent written & verbal communication. Strong attention to detail.
• Able to work full-time (~40 hrs/week); flexible hours when client meetings require.
• Reliable transportation or ability to reach West Hollywood on short notice.
• Proficiency with Google Workspace / Outlook; familiarity with calendar management tools.
• Comfortable learning CRM tools (we use simple CRMs / project trackers).

Job Type: Full-time

Pay: $22.00 - $32.00 per hour

Work Location: In person