Executive Assistant with Marketing Experience

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with a marketing background to support our CEO. This is a fast-paced role that requires excellent communication, strong follow-through, and the ability to manage multiple priorities.

You will be responsible for keeping projects organized, supporting marketing initiatives, managing communications, and ensuring the CEO stays on track.

Responsibilities

Executive Support

• Manage the CEO’s calendar, appointments, and scheduling
• Monitor and respond to emails and text messages promptly
• Prioritize incoming requests and ensure timely follow-up
• Coordinate meetings and prepare agendas, notes, and action items
• Handle confidential information with professionalism

Marketing & Project Coordination

• Coordinate marketing campaigns and projects with internal team members and external vendors
• Track project timelines and ensure deadlines are met
• Follow up with vendors, contractors, and marketing partners
• Assist with content coordination, marketing materials, and campaign execution
• Keep the CEO informed on project progress and outstanding tasks

Administrative Support

• Organize documents, files, and reports
• Perform research and compile information as requested
• Create presentations, spreadsheets, and other business documents
• Improve workflows and maintain organized systems

Travel & Personal Assistance

• Travel with the CEO when required
• Assist with travel arrangements, itineraries, and logistics
• Handle occasional personal tasks and errands as needed

Qualifications

• 2+ years of Executive Assistant experience preferred
• Marketing experience is required
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Ability to multitask and work independently
• High attention to detail and strong problem-solving skills
• Proficient with Microsoft Office, Google Workspace, Slack, and project management tools
• Professional, dependable, and able to maintain confidentiality

This role is best suited for someone who:

• Thrives in a fast-paced environment
• Takes initiative without waiting for direction
• Follows through on tasks until completion
• Is comfortable managing multiple projects simultaneously
• Communicates professionally and confidently with team members, vendors, and clients
• Is flexible and willing to support both business and occasional personal tasks

This is an in-office, part-time position with the opportunity to grow as the company continues to expand.

Pay: $20.00 - $25.00 per hour

Work Location: In person