Contract Executive Assistant

We are rebuilding biotech for the AI era.

When a breakthrough is delayed, the world waits. Getting a molecule from discovery to patients, or a crop from lab to field, involves thousands of slow, manual, disconnected steps. AI has the potential to change this, compressing decades of R&D work into years. But that only happens when clean, structured scientific data and AI are built into how science gets done.

Benchling is the AI platform for biotech R&D. Scientists use Benchling to design experiments, capture structured data, and run AI agents and models directly in their workflows. Over 200,000 scientists around the world trust Benchling to power their most important work, from academic labs to Sanofi, Moderna, and more than half of the world’s top 50 biopharma.

We’re building an AI scientist for our customers. We can’t do that if we haven’t built the muscle ourselves. AI fluency is the foundation we build on; it’s core to how we work, and we’re committed to helping every new hire integrate it into their day-to-day. As part of our interview process, you’ll complete a brief AI-focused exercise or discussion so we can understand how you think about and use AI to drive impact in your role. Feel free to reference any tools, platforms, or workflows you use today.

ROLE OVERVIEW

This is a 6 month contract in-office role with a required hybrid schedule — a minimum of three days per week (Monday, Tuesday, and Thursday) at our San Francisco HQ.

The Benchling Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions. We are a team built on trust, transparency, and mutual accountability — challenging and supporting each other to continually raise the bar. We are inclusive and welcoming with everyone at Benchling, which shows up in our processes, events, and everyday work. We set the tone for the company culture, making ourselves and our executives accessible and approachable to all. At our core, we are hardworking, collaborative individuals who create a safe environment to share ideas, have a voice, make mistakes, and learn from our collective experiences.

Benchling is looking for a highly experienced, energetic, and self-motivated Executive Assistant to provide strategic and operational support to senior leaders. In this role, you’ll handle a wide range of complex and highly confidential responsibilities that go far beyond traditional admin work — operating as a key partner in driving leadership efficiency, clarity, and focus. You’ll be the point of delegation for high-priority tasks, from managing executive time to crafting sensitive communications, preparing presentations, compiling reports, and ensuring seamless execution of critical initiatives.

RESPONSIBILITIES

• Perform extensive calendar management and prioritization across multiple time zones for senior executives.
• Prepare domestic and international travel arrangements, itineraries, and timely expense filings.
• Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality.
• Collaborate on and manage key projects and priorities across multiple functions.
• Lead planning and coordination for presentations, meetings, and dissemination of strategic information.
• Plan and execute high-profile events, off-sites, and special functions with precision and creativity.
• Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion.
• Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support.
• Build strong relationships across the organization, establishing yourself as a trusted, proactive connector.
• Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers.
• Support ad-hoc projects and initiatives as needed.

QUALIFICATIONS

• 7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS marketing or tech organizations.
• Proven success managing multiple executives with competing, high-stakes priorities.
• Exceptional organizational skills and a proactive, solutions-oriented mindset.
• Polished communicator with high emotional intelligence and impeccable discretion.
• Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan.
• Thrives in a fast-paced, evolving environment while maintain…