Executive Administrative Assistant

        Position: Executive Administrative Assistant Compensation: $75,000 – 90,000 based on qualifications & experience Dept: Programs Type: Exempt Reports To: Executive Director Location: On Site

Company Overview:

Shrub Oak International School (SOIS) is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co-occurring conditions. Located in northern Westchester County, Shrub Oak offers unparalleled educational opportunities for autistic students in a family-centric, supportive environment. We offer a variety of programs to meet the needs of students across the spectrum, and our curriculum is based on the most advanced and successful evidence-based clinical and academic approaches in ASD education.

As a school, SOIS maintains a smoke-free environment to ensure the health and safety of our students, employees, and community. We are a residential boarding school located on a scenic 127-acre campus which includes multiple buildings and a working farm for student programming. The work environment will include both indoor and outdoor spaces.

Who We Are:

SOIS is a community of dedicated professionals that work together to find meaning with and for our students. We strive to make every day memorable in positive ways, and to manage students’ difficulties as a team. We are accountable, timely, and show up whenever needed to support our students and each other.
We are guided day-to-day by our four core principles.

• We Care
• We are Innovative
• We are Collaborative
• We are Resourceful

Benefits: (check for FT, PT or All)

• Reduced Cost Meals every shift on site (All)
• Employee assistance program (EAP) (All)
• Insurance coverage: Health, vision, dental, life, supplemental and pet insurance (FT)
• Flexible spending account (FSA) (FT)
• Generous Paid time off (PTO) (FT)
• 401k w/company match (FT)
• Tuition/Professional development assistance (FT)

Who You Are:

• You have a passion for details, data and tracking but you are not afraid to think outside of the box. Strategic, detailed, and creative!
• You get the job done and are capable of strategic thinking while simultaneously rolling up to your sleeves to lead and teach by example.
• You have strong written and verbal communication skills. As a Brand Ambassador you can talk to anybody professionally, handle complex matrixed situations with ease, and say no with grace when required.
• You have grit and resilience; maintaining composure while multitasking and managing competing priorities.
• You have a strong ability to process and retain information and to think critically and analytically.
• You understand the necessity of confidentiality.
• You are a problem solver; you don’t just identify an issue you propose solutions and own their implementation on approval.

Job Responsibilities:

• Admissions, Enrollment & Registrar Management which includes but it not limited to;
  • Intake Coordination & Owner of the lifecycle of student records in all aspects including Systems Management;
  • Primary point of contact for School districts, care managers, OPWDD and the like, as well as internal communications on contracts and assessments as a project manager;
  • Ownership of Connor’s Case documents and subpoenas completely end-to-end;
  • QA and Compliance tracking ownership, ensuring we are always ‘Audit Ready’
  • Student demographic reporting, enrollment reporting and census updates to start. Strategic proposals for needed reporting as we evolve, how do we communicate better across all channels?
• Discharge & Transition Administration which includes but is not limited to;
  • Owning discharge and program transition paperwork completion and submission while ensuring timelines are upheld and all applicable stakeholders are in the loop.
• Governance, Strategic Execution and Board Relations including but not limited to;
  • Strategic Dashboard/Reporting/Metrics tracking, reporting, and timely compliance;
  • Internal end-to-end leadership meeting  planning and coordination across any and all subject and categories;
  • Ownership of School accreditations; filing, tracking, compliance, documentation required and anything needed;
• Compliance, Incident Tracking & Audit Support including but not limited to;
  • Incident Report Review and Routing, Policy/Procedure Version Contral, Site Survey Prep and Execution end-to-end.
• Fiscal…