Admin Assistant

Administrative Assistant

Pay: $18-22/hr

On-site M-F 8-5

Location: Kearny Mesa, San Diego

Temp-to -Hire

Position Summary

We are looking for a highly organized Administrative Assistant to support daily operations and assist with coordinating the relocation of household goods and personal belongings for our members. The ideal candidate is customer-focused, detail-oriented, and able to effectively manage multiple tasks in a fast-paced environment. Previous experience in transportation, logistics, or moving services is preferred.

Primary Responsibilities

• Provide administrative and operational support to management and team members.
• Coordinate customer move activities involving household goods and personal effects.
• Serve as a point of contact for customers, ensuring a positive and professional experience.
• Maintain accurate records, customer files, and documentation.
• Review, verify, and process customer paperwork for completeness and accuracy.
• Answer inbound phone calls, respond to emails, and provide timely follow-up.
• Perform data entry and maintain information within company systems.
• Manage schedules, appointments, and administrative workflows.
• Prepare reports, correspondence, and other business documents using Microsoft Office applications.
• Safeguard confidential information and handle sensitive data with discretion.
• Adapt to changing business needs and shifting priorities.
• Work collaboratively with internal teams to support operational goals.
• Complete additional duties and special projects as assigned.

Required Skills and Qualifications

• Strong customer service and interpersonal communication skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and accuracy.
• Ability to prioritize responsibilities and manage multiple assignments simultaneously.
• Effective organizational, problem-solving, and time-management skills.
• Comfortable working independently and as part of a team.
• Experience answering multi-line phone systems, typing, and performing administrative functions.

Education and Experience

• High school diploma or GED required.
• Minimum of one year of administrative support and customer service experience.
• Prior experience in the transportation, logistics, relocation, or moving industry is required.

Drug Screening and Background check required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.