Executive Assistant - Real Estate

My client is a leading commercial real estate brokerage firm, recognized for its reputation of excellence.

They are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude.

Key Responsibilities:

• Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up
• Respond on behalf of the Owner when appropriate, maintaining tone and accuracy
• Categorize, prioritize, and track key deal-related communications
• Maintain and coordinate a complex and constantly evolving calendar
• Coordinate internal and external meetings, including preparing agendas
• Proactively manage scheduling conflicts and ensure optimal time allocation
• Prepare daily and weekly schedules with relevant context and material
• Provide comprehensive administrative support such as drafting correspondence, proofreading documents
• Manage office supplies inventory and oversee general office management duties to ensure a productive work environment
• Provide personal assistant support as needed, while maintaining discretion

Qualifications:

• 5-10+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Proven ability to manage high-volume email and complex scheduling
• Ability to prioritize effectively and handle multiple tasks simultaneously
• High level of discretion and confidentiality
• Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
• Experience with CRM systems (e.g., Monday) is a plus