Executive Assistant

Description

Executive Assistant

About Us

Side is a global video game development and services provider, delivering technical and creative services to many of the largest developers and studios around the world.

Founded in Japan in 1994, Side has grown to become a global force in the gaming industry. Our industry-leading services include art production, game development, quality assurance, player support, community management, localisation, localisation QA, audio production and data collection.

With an international footprint and offices across North America, Europe, South America and Asia, Side continues to grow rapidly while supporting many of the world’s leading game developers and publishers.

For more information, visit: www.side.inc

Role Overview

Side is seeking an experienced, highly organised and proactive Executive Assistant to provide support to the Chief Financial Officer, Chief Operating Officer and Chief Commercial Officer.

This is a critical role requiring exceptional organisational skills, discretion, judgement and the ability to anticipate the needs of senior executives operating in a fast-paced international business.

The successful candidate will act as a trusted partner, managing complex calendars, coordinating international travel, supporting executive meetings and helping ensure the leadership team operates efficiently.

The role requires someone who is comfortable managing multiple priorities, building strong relationships across the organisation and working independently while maintaining the highest levels of professionalism and confidentiality.

Key Responsibilities

Executive Support

Provide proactive diary management for the CFO, COO and CCO, balancing competing priorities across multiple time zones

Coordinate meetings with internal and external stakeholders

Prepare schedules and briefing materials

Anticipate executive requirements and resolve scheduling conflicts before they arise

Act as the first point of contact for executive administration

Travel & Logistics

Arrange complex international travel, including flights, accommodation, visas and ground transportation

Prepare detailed travel itineraries

Manage travel changes and last-minute amendments efficiently

Process travel expenses and ensure compliance with company policies

Project Coordination

Support cross-functional projects led by the CFO, COO and CCO

Coordinate activities across Finance, Operations, Commercial, Legal, HR and other business functions

Monitor key deadlines and ensure deliverables are completed on time

Administration

Prepare correspondence, reports and presentations to a high professional standard

Coordinate document approvals and signatures

Maintain accurate records and ensure key documents are organised and accessible

Stakeholder Management

Build effective working relationships across the global organisation

Liaise confidently with senior leaders, customers and external partners

Handle highly confidential information with absolute discretion

Office & Event Support

Assist with executive visits to international offices

Coordinate leadership offsites, team events and customer meetings

Support planning for Board meetings and investor events where required

Candidate Profile

Qualifications & Experience

Previous experience supporting multiple C-suite executives within a fast-paced international organisation

Significant Executive Assistant or Senior Personal Assistant experience

Experience managing complex global calendars and international travel

Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Excel and Word

Experience using Microsoft Teams and modern collaboration tools

Experience within technology, professional services or a global organisation is advantageous

Skills & Attributes

Exceptional organisational and planning skills

Strong attention to detail

Outstanding written and verbal communication skills

Highly professional, with excellent judgement and discretion

Able to prioritise effectively in a fast-changing environment

Calm under pressure and able to manage multiple competing demands

Proactive, resourceful and solutions-oriented

Strong stakeholder management and interpersonal skills

Comfortable working independently while collaborating across international teams

High levels of integrity and…