Executive Assistant & Operations Coordinator

Unlocking Futures is seeking a highly organized and proactive Executive Assistant & Operations Coordinator to support executive leadership and ensure the smooth day-to-day functioning of our organization. This role serves as the primary administrative partner to executive leadership while also managing key operational systems, communications, and reporting functions for the organization. The ideal candidate thrives in mission-driven environments, enjoys building systems that work, and takes initiative to keep projects and communications moving forward.

Key Responsibilities:

Executive Support

• Provide administrative support to executive leadership, including calendar management, meeting coordination, and preparation of materials.
• Manage communications, coordinate follow-ups on key initiatives, and schedule meetings with partners, funders, and stakeholders.

Office & Operations Management

• Oversee day-to-day office operations and administrative systems.
• Serve as Google Workspace Administrator, managing accounts, shared drives, permissions, and organizational resources.
• Maintain digital records, coordinate internal workflows, and streamline administrative processes.

Board & Organizational Reporting

• Prepare the monthly board report by compiling updates from leadership and program staff.
• Maintain board communications and organizational documentation.

Communications

• Draft and distribute the organization’s monthly e-newsletter.
• Support internal and external communications, including leadership messaging and organizational announcements.

General Administrative Support

• Assist with special projects and coordinate logistics for meetings, events, and community engagements.

To apply please submit:

• Resume
• Brief cover letter describing your interest in the role and experience supporting executive leadership

Pay: $28.00 - $33.00 per hour

Work Location: Hybrid remote in New York, NY 10022