Executive Assistant

Salary Range

$87,272-$107,272

Workdays

Monday-Friday

Work Hours

8 AM-4:30 PM

About St. Anthony’s

Founded in 1950, St. Anthony’s is the most comprehensive safety net service center in San Francisco, directly providing food, clothing, medical care, addiction recovery services, access to technology, job training, and other critical resources to the community. Every day we support and are supported by thousands of San Franciscans. Everyone who comes through our doors joins the St. Anthony’s team and helps us create a future where all people flourish.

Principal Responsibility

The Executive Assistant serves as a trusted executive partner to the Chief Executive Officer and provides high-level administrative, operational, governance, and donor engagement support to the CEO, Advancement leadership, and Board of Directors.

The defining work of this role is holding the organization’s priorities, relationships, and active initiatives as a connected whole, understanding not only what is being asked but why it matters, and anticipating what each situation requires before being asked. The Executive Assistant owns and integrates the systems, processes, and standards that support executive leadership, Board governance, and donor relations, connecting information across these workstreams so that priorities, commitments, and deliverables are coordinated and executed with accuracy and consistency, and so that nothing of consequence falls into the gaps.

Acting as an extension of the CEO and Advancement leadership, the Executive Assistant exercises sound judgment, protects executive time, manages sensitive information with discretion, and reads the stakes and context of high-profile interactions with Board members, donors, and civic leaders. This role investigates and resolves ambiguity independently, bringing a recommended path forward rather than passing questions upward unresolved.

Success in this role is measured by the executive team’s ability to focus on strategic leadership while executive operations, governance activities, and donor engagement are anticipated and executed seamlessly, with minimal oversight.

Essential Duties and Responsibilities

Executive Operations and Leadership Support

• Manage executive office systems, workflows, calendars, priorities, and communications to maximize leadership effectiveness and ensure alignment with organizational, fundraising, and governance priorities.
• Protect executive time by managing competing demands, prioritizing commitments, and ensuring leaders are prepared for meetings, decisions, presentations, and key initiatives.
• Maintain visibility into executive commitments, monitor progress on assignments and follow-up actions, and ensure timely completion of deliverables.
• Anticipate needs, identify issues proactively, resolve routine matters independently, and elevate matters requiring executive judgment.
• Continuously improve executive operations through process improvements, standardization, and implementation of best practices that enhance efficiency, consistency, and accountability.
• Consistently protecting executive capacity, including reducing administrative burden by anticipating needs, eliminating unnecessary follow-up, and ensuring work is completed accurately the first time.

Board Governance and Executive Communications

• Coordinate Board and committee operations, including meeting schedules, annual governance calendars, agendas, materials, logistics, and follow-up actions.
• Maintain official governance records, meeting documentation, resolutions, and related Board materials.
• Serve as the primary liaison between the Board of Directors and executive leadership to ensure timely communication and coordination.
• Review and ensure the quality, accuracy, completeness, and professionalism of Board materials, executive communications, donor correspondence, presentations, and related documentation prior to distribution.

Donor and Advancement Support

• Coordinate donor engagement activities for the CEO and Advancement leadership, including scheduling, logistics, briefing materials, stewardship activities, and follow-up communications.
• Prepare executive and donor briefing materials that support relationship management, fundraising strategies, and organizational priorities.
• Ensure continuity, consistency, and follow-through across donor interactions while maintaining accurate records and communication

**Administrative and Fina…