Legal Practice Assistant

Summary

              Responsible for providing legal secretarial and administrative support for the Practice Group.

Essential Job Functions

• Prepare correspondence, memoranda, and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers
• Provide trial support
• Formatting briefs, pleadings, and other legal documents
• Keeping track of attorney time records and billing
• Filing legal documents (e-filing skills are required)
• Transcribing dictation
• Corresponding with clients
• Maintaining calendars
• Open new files and client matters
• Request conflict of interest checks
• Maintain all client and general files
• Maintain client contact when appropriate
• Work closely with other administrative support staff (conflicts, records, office services, etc.)
• Receive clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
• Proofread documents

Necessary Knowledge, Skills, and Abilities

• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up, and adapt quickly to meet changing deadlines and priorities.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem-solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Experience formatting legal documents
• Creating Tables of Authority in Microsoft Office

Educational and Experience Requirements

• High School diploma required
• Prior litigation experience required
• Associate’s degree preferred
• PACER experience required

Work Environment and Physical Demands

• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.