Executive Assistant

ROLE OVERVIEW

• We seek a sophisticated Executive Assistant to provide comprehensive support to our
• Creative Director/CEO.
• This role requires someone who appreciates artistic excellence
• and can uphold the refined standards of presentation and communication that define our international practice.
• The ideal candidate will seamlessly manage both professional
• coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail.

KEY RESPONSIBILITIES

Professional Support

• Serve as primary communication interface for CEO across all channels - Coordinate complex scheduling across multiple time zones and international travel.
• Prepare detailed meeting materials and maintain meticulous project documentation.
• Manage relationships with artists, cultural partners, collaborators, and industry contacts.
• Provide remote administrative support during CEO’s regular trips to East Asia
• Represent the company with appropriate sophistication at cultural events and industry functions

Project Coordination

• Track progress across multiple creative projects (fashion, art, film, music)
• Interface between CEO and internal team members
• Coordinate with external partners, venues, and cultural institutions
• Assist with event planning and execution logistics

Personal Management

• Manage personal calendar, appointments, and household coordination.
• Arrange comprehensive travel itineraries for domestic and international trips.
• Handle personal errands and home management as needed

Requirements

Professional Background:

• 5+ years executive support experience, preferably in arts, design, or cultural institutions
• Experience with galleries, museums, design firms, or cultural foundations strongly preferred
• Demonstrated ability to work in high-standards environments with attention to presentation and protocol
• Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous

Technical & Communication Skills:

• Exceptional written communication for drafting correspondence on CEO’s behalf
• Experience with project management tools and creative industry workflows
• Strong copywriting and editing abilities
• Comfortable with both formal business protocols and creative industry practices

Personal Qualities:

• Refined aesthetic sensibility appropriate to experimental fashion/art
• environment
• Highly diligent with detailed note-taking, task tracking, and follow-through
• Strategic thinker who anticipates challenges and develops solutions before problems arise
• Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics
• Comfortable working behind-the-scenes to support creative vision
• Exceptional discretion with confidential artistic and business matters
• Punctual and reliable with unwavering attention to deadlines
• Adaptable to non-traditional schedules including evenings and cultural events
• Calm under pressure with excellent stress management capabilities

Work Environment:

• Full-time, in-office position based in Orange County
• Occasional evening/weekend availability for events and international coordination
• Opportunity to engage with cutting-edge creative projects and international art scene
• Professional growth within a rapidly expanding creative and technology venture