Legal Executive Assistant

Legal Executive Assistant

Position Type: Full-Time, Non-Exempt position.

Salary Range: $34.00 - $39.00 hourly, DOE.

Location: This position based onsite at the Service Center in San Juan Capistrano, CA.

About the Company

Ensign Services, Inc. (“ESI”) provides service and support to over 230 facilities in the long term care continuum across thirteen states. More particularly, ESI (known as the “Service Center”) provides the facilities and leaders it serves with necessary “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, legal, risk management, and learning management. This structure allows on-site leaders and caregivers to focus squarely on day-to-day care and business issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people.

We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (CAPLICO) seriously and strive to provide a work experience that proves it!

About the Opportunity

Our in-house Legal & Risk Management Team seeks an energetic, self-motivated, and detail-oriented Executive Assistant with prior legal and/or litigation experience, preferred. In this role, you will provide high-level administrative support to the Vice President/General Counsel and assist with key legal, risk management, and case-related responsibilities in a fast-paced, collaborative environment.

Job Duties and Responsibilities include:

• Support Vice President/General Counsel.
• Prepare correspondence, scheduling, calendaring, travel arrangements, file management and other traditional executive assistant duties.
• Responsible for collecting and organizing a high volume of data and information, and maintain relevant databases.
• Gather and analyze data and prepare reports as requested by VP/General Counsel for analysis and distribution.
• Maintain active case lists, settlement reserves, and case outcomes.
• Support other team members as needed with litigation, regulatory and risk management responsibilities.
• Manage the calendar of the VP/General Counsel, with special attention to deadlines.

Qualified Candidates must have:

• College Degree (AA or better) from an accredited Institution.
• Minimum two years’ Executive Assistant or Legal Assistant experience required.
• Prior legal/litigation experience is preferred.
• Superior customer service, communication, and organizational skills.
• Superior computer skills. Adept at MSWord, Excel & PowerPoint. Proficiency with Adobe Acrobat Pro is a plus.

Personal Qualifications:

• A positive person who is accustomed to a fast-paced environment.
• A highly organized, detail-oriented and reliable professional who can work independently.
• A team player who truly views no task as too large or too small, but instead views every assignment as an opportunity to learn and grow.
• A multi-tasker, who exhibits a high degree of initiative and the ability to craft creative, pragmatic and effective solutions.
• A self-disciplined and self-motivated professional with solid work habits, a commitment to promptness, and a strong sense of pride in accomplishing a wide range of tasks and goals.
• A talented and caring colleague who displays good judgment, inspires confidence, and handles sensitive matters with absolute discretion.
• An excellent sense of humor and a strong desire to help others within the organization.

Additional Information

• Pre‑employment criminal background screening required.

What We Offer
We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars. Take a look at these benefits (and more!) at www.ensignbenefits.com

Ensign Services, Inc. is an equal opportunity employer. If you need assistance or accommodation during the application process, please contact us at 888-659-3616.

Job ID: 1606