Executive Assistant

Podcast Virtual Assistant

Show: Decoding High Performance with Nina Devouge

Location: Remote · flexible hours

Reports to: Podcast Project Manager

About the role

We’re looking for a reliable, detail-obsessed Virtual Assistant to keep our podcast running behind the scenes. You’ll own the logistics that make each episode happen — booking and coordinating guests, keeping the schedule tight, and getting content posted on time. If you love bringing order to a busy content operation, this is for you.

What you’ll do

Guest coordination, booking & scheduling

• Own guest outreach and back-and-forth: send invites, confirm slots, book recordings, send calendar holds
• Manage guest logistics end to end — prep docs, tech-check reminders, time-zone wrangling, reschedules
• Make sure every guest has what they need before record day and feels well looked after
• Keep the booking calendar and guest tracker accurate and up to date

Social posting

• Take the repurposing kit (clips, captions, post copy) and schedule + post it across our channels
• Publish on time and in the right format per platform; flag anything that looks off before it goes live
• Keep a clean posting log of what went out and when

Keep the system running

• Follow the show’s SOPs precisely, and flag when a step is unclear, broken, or could be faster
• Keep files, assets, and trackers tidy and where they belong
• Chase outstanding items — guest replies, missing assets, approvals — without being asked twice

What we’re looking for

• Proven experience as a VA, coordinator, or in a similar admin/scheduling role
• Exceptional organisation and attention to detail
• Warm, professional written communication — you’ll be talking to senior guests
• Comfortable with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) and scheduling/social tools
• Reliable and proactive — you follow through and speak up early when something’s slipping
• Comfortable working across time zones

Bonus: you’ve supported a podcast, content team, or founder before.

What you get

• Flexible, fully remote work
• Clear SOPs to work within and room to make them better
• A behind-the-scenes role in a show built around depth and real performance

How to apply

Send a short note on your relevant experience, the tools you know well, and any podcast or content work you’ve supported.