Executive Assistant - CNO Office - Full Time, Days

Job ID: 1162309_RR00120848

Facility: NYU Langone Hospital—Suffolk

Position Type: Full-Time/Regular

Shift: Day

Schedule: Monday – Friday 8:00 AM – 4:00 PM

Department: Administrative/Office Support, NSG-CNO Office (E6011), NYU Langone Hospital—Suffolk,

NYU Langone Hospital—Suffolk is a 306-bed medical center, providing care to residents of eastern Long Island. The hospital facility is home to the Knapp Cardiac Care Center—an advanced heart disease diagnostic and treatment facility—as well as a modern ambulatory surgical pavilion with specialized services including women’s imaging, a sleep laboratory, and bariatric surgery. Our Provisional Level 2 Trauma Center delivers comprehensive and specialized care for patients with traumatic injuries. The Stroke Center at NYU Langone Hospital—Suffolk is designated by the New York State Department of Health as a Primary Stroke Center, with expert neurologists available to provide treatment 24 hours a day, 7 days a week. Additionally, NYU Langone Hospital—Suffolk has multiple outpatient sites, including an outpatient wound care center, a hemodialysis center, and various primary care and specialty offices.

For more information, go to NYU Langone Hospital—Suffolk, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Executive Assistant – CNO Office – Full Time, Days – NSG-CNO Office – Full-Time – Monday – Friday 8:.

In this role, the successful candidate Under minimal supervision and according to general directions, performs varied secretarial and administrative duties such as composing and typing complex correspondence, relaying confidential information, gathering and interpreting information to develop complex statistical reports, maintaining departmental files and scheduling meetings and conferences. Uses discretion and judgment when screening important visitors and telephone calls, relaying confidential information, planning and organizing work load.

Job Responsibilities:

• Executive Assistant to the Vice President Finance -CFO

Performance Expectations:

• Compose and type correspondence such as letters, response to request for information. Proofread and edit all written materials.
• Gather, summarize statistics and prepare various financial spreadsheets, presentations and reports utilizing knowledge of a variety of computer applications.
• Type confidential and sensitive reports, contracts and records.
• Prepares meeting materials for monthly Finance Committee Meetings, posts Meeting Book to Board Portal and records and transcribes meeting minutes for appropriate distribution.
• Completes and submits credentialing and re-credentialing application requests to Managed Care Companies, including compilation of supporting documentation.
• Maintain files and records in an efficient manner.
• Utilizes knowledge of a variety of hospital policies and procedures, in order to carry out assigned administrative responsibilities.
• Coordinates the process of required administrative signatures on hospital wide purchase requisitions.
• Coordinates the process of required signatures for varied PCR?s.
• Assistant in the preparation and submission of Hospital wide Insurance policies. Maintain accurate records.
• Responsible for the coordination/submission of the New York State Hospital Excess Liability Pool application process for all physicians
• Responsible for maintaining up to date inspections and registration for all hospital vehicles.

• Performs other duties and assignments as delegated by the Senior Vice President Finance ? CFO.

• Executive Assistant to the Vice President – CIO

Performance Expectations:

• Compose and type correspondence such as letters, response to request for information. Proofread and edit all written materials.
• Responsible for the preparation of requisitions for all Information Services and Communication purchases, coordinates proper signatures and purchase order process. Maintains accurate records
• Maintain files and records of all Information Services and Communication maintenance contracts.
• Utilizes knowledge of a variety of hospital policies and procedures, in order to carry out assigned administrative responsibilities.
• Secretarial support to all Information Services Managers.
• Responsible for billing and maintaining accurate records of the receivable for the physicians utilizing the MedeLink System.
• …