Executive Assistant to the Executive Director

Executive Assistant to the Executive Director of Khan Lab School & Khan Schools Network 

ABOUT KHAN LAB SCHOOL AND KHAN SCHOOLS NETWORK

Khan Lab School (KLS), founded by Sal Khan in 2014, is an innovative TK-12 independent school with 3 campuses, serving over 300 students in Silicon Valley, CA. Our Lower School (grades TK-5) is in Palo Alto, CA, and our Middle and Upper Schools (grades 6-12) are in Mountain View, CA.

We were established to test and refine the educational vision outlined in Sal Khan’s 2012 book, The One World Schoolhouse, which explores the development of modern education, the origins of Khan Academy, and a forward-thinking approach to both in-person and online learning. Building on this foundation, Sal Khan’s latest book, Brave New Words, further expands on his educational philosophy and vision for the future. At Khan Lab School, we’re committed to implementing these innovative ideas and preparing students for success in the rapidly evolving knowledge economy.

Khan Schools Network (KSN), established in 2023, is a separate entity whose mission is to assist organizations interested in the creation of mastery-based schools through a school design and partner program, develop and share open-source mastery-based educational resources, and actively engage in research and development endeavors with scalable goals.

ABOUT THE POSITION

The Executive Assistant to the Executive Director provides confident and consistent high-level administrative and project management support to the leader of both Khan Lab School and the Khan Schools Network. This is a part-time position ideal for a highly organized, detail-oriented, and innovative professional who thrives in a fast-paced, mission-driven environment.

This individual will regularly handle confidential matters on behalf of the Executive Director and must demonstrate professionalism, sound judgment, initiative, and integrity at all times. A high degree of collaboration, discretion, responsiveness, and care for relationships is essential, along with a forward-thinking approach to using AI and technology to streamline workflows and drive results.

SPECIFIC JOB DUTIES & RESPONSIBILITIES

Executive Support

• Serve as the primary liaison between the Executive Director’s office and all school constituents, including staff, parents, students, and outside visitors — remaining flexible, proactive, resourceful, and efficient, even under pressure
• Support the Executive Director with daily operations, short- and long-term goals, and institutional projects
• Manage the Executive Director’s calendar, partnering with the Executive Director to steward time thoughtfully, aligning with institutional priorities, evaluating requests, and protecting time for strategic work
• Prioritize and screen incoming correspondence and phone inquiries, troubleshooting issues proactively and composing responses when directed
• Draft, edit, proofread, and manage correspondence, official documents, reports, and presentations on behalf of the Executive Director; maintain systems to track outstanding communications and ensure timely follow-up
• Coordinate travel arrangements, guest visits, and hospitality for interviews and meetings hosted by the Executive Director’s office
• Support the Executive Director’s approval processes for professional development requests and expenditures over $10,000
• Coordinate and support legal meetings on behalf of the Executive Director
• Manage the Executive Director’s office budget, expense reconciliation, and reporting
• Manage all contracts connected with the Executive Director’s office (e.g., consultants, searches, and vendor agreements)
• Order flowers and gifts for trustees, constituents, and employees as needed
• Monitor and direct special projects as assigned by the Executive Director

Board of Trustees Support

• Serve as the liaison to the KLS and KSN Board of Directors, supporting the Board Chair, President, and Executive Director
• Prepare and communicate schedules for Board and subcommittee meetings; develop and manage Trustee committee calendars; coordinate all meeting logistics
• Organize, assemble, and distribute board packets; disseminate agendas and materials internally and via the school portal
• Record, prepare, and distribute accurate minutes
• Maintain and organize all board records and documentation, including meeting minutes, resolutions, governance documents, board rosters, committee minutes, and compliance filings for both KLS and K…