Job Closed
Team / Admin Assistant
- Source: Lever
- WovenLight
- On-site
- London
- Full-Time
- Mid level
Job Description
- We are looking for a proactive and highly organised Team / Admin Assistant to join our Operations team, supporting our Deployment Strategy Principals and Directors.
- This is an exciting opportunity for someone who thrives in a dynamic environment, takes ownership of their work and enjoys being the person who makes everything run smoothly
- The role reports to the Office Manager, with responsibility for providing day-to-day administrative and operational support across the team. You will also provide holiday cover for the Office Manager
- Complex diary management for Principal and Director level members of the Deployment Strategy team
- Arranging and coordinating domestic and international team travel, including flights, hotels and transfers
- Managing itineraries and ensuring all logistics are confirmed in advance
- Providing administrative support to the wider team, including drafting correspondence, managing emails and handling day-to-day queries
- Providing holiday cover for the Office Manager, including facilities management and office operations
- Managing meeting room bookings, visitor registration and front-of-house coordination
- Ordering and managing office supplies, stationery and equipment
- Liaising with building management, IT support and external suppliers as required
- Supporting the onboarding process for new starters, including preparing welcome communications, desk set-up and coordinating access passes and IT equipment
- Assisting with pre-employment administration including background checks, reference requests and right-to-work documentation
- Supporting probation and onboarding milestone tracking
- Playing an active role in the social committee, helping to organise team events, celebrations and office initiatives
- Owning the coordination and management of team merchandise and promotional swag
- Supporting with expenses processing and basic finance administration
- Assisting with vendor and supplier coordination, including IT equipment procurement and office services- Strong organisational skills with the ability to prioritise and manage multiple tasks simultaneously
- Excellent written and verbal communication skills, with strong attention to detail
- Discreet and professional, with experience handling sensitive and confidential information
- Experience with Slack and Notion, or similar collaboration tools
- Highly proficient in Microsoft Office packages (Outlook, Word, Excel, PowerPoint, Teams)
- Proactive, self-motivated and able to work independently with minimal supervision
- Flexible and adaptable, comfortable working in a fast-paced and evolving environment
- 2-3 years of experience in a similar administrative or team assistant role
- Experience supporting senior stakeholders at Director or Partner level
- Familiarity with finance and operations tools such as Xero, Float and Airtable (advantageous but not essential)
- Previous experience in a professional services, financial services or technology environment- Our core team is based in London. Interviews for this role will be conducted via a combination of phone, video-conference and in person
Skills
- slack
- Notion
- microsoft-outlook
- microsoft-excel
- microsoft-powerpoint
- microsoft-teams
- Xero
- Airtable
- lever
This job is no longer accepting applications.
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