Executive Assistant and Hospitality Operations Coordinator

Executive Assistant & Hospitality Operations Coordinator

La Crème Hospitality, Inc. & Crema Lovers Point
Pacific Grove, CA

Pay: $28.00–$32.00 per hour, depending on experience

Schedule: Full-time (35–40 hours per week). This position generally follows business hours but requires flexibility to occasionally assist with evening or weekend events as needed.

Help Build Something Extraordinary

La Crème Hospitality and Crema Lovers Point are seeking an exceptional Executive Assistant & Hospitality Operations Coordinator to support our CEO/Owner and our two General Managers.

This is much more than a traditional assistant position.

We’re looking for someone who thrives on creating order from chaos, anticipates needs before they’re asked, enjoys solving problems, and takes genuine pride in making busy people more successful.

Our companies include luxury catering, weddings, private events, and Crema Café at Lovers Point. No two days are ever the same. One morning you may be coordinating executive schedules, the next preparing materials for a luxury wedding, organizing an event, following up with vendors, running business errands, or helping with a personal task that allows the CEO to stay focused on leading the company.

If you’re happiest behind the scenes making everything run seamlessly, we’d love to meet you.

About Us

La Crème Hospitality is a boutique hospitality company known for creating exceptional food, beautiful events, and memorable guest experiences throughout the Monterey Peninsula.

Our family of brands includes:

• La Crème Luxury Catering
• Crema Café at Lovers Point
• Lovers Point Events

We’re a growing company with an entrepreneurial spirit, high standards, and a genuine passion for hospitality. We believe details matter, relationships matter, and every guest deserves an exceptional experience.

What You’ll DoExecutive Support

• Manage executive calendars, appointments, and scheduling
• Organize meetings, agendas, and follow-up items
• Prioritize emails and draft professional correspondence
• Coordinate travel arrangements when needed
• Conduct research and assist with special projects
• Prepare reports, presentations, and meeting materials
• Keep projects moving and ensure deadlines are met

Operations & Administrative Support

• Coordinate vendors and service providers
• Place business orders and track deliveries
• Run business-related errands, including vendor pickups, bank and post office runs, supply purchases, and other operational tasks
• Maintain office organization and supplies
• Assist with invoices, filing, and administrative projects
• Organize digital files and documentation
• Help maintain SOP manuals and operational systems
• Coordinate communication between departments
• Prepare weekly KPI reports, event wrap-ups, and leadership meeting materials
• Print Banquet Event Orders, rental orders, production documents, and event packets
• Assemble event job boxes and operational binders
• Follow projects through to completion while proactively keeping leadership informed
• Identify problems early and help develop practical solutions before they become larger issues

Event & Hospitality Support

• Prepare event job boxes and event materials
• Assist with event logistics and timelines
• Confirm vendors and deliveries
• Assemble client gifts and presentation materials
• Support event setup and production as needed
• Assist with post-event wrap-ups and documentation
• Jump in wherever needed to help create exceptional guest experiences

Personal Executive Support

Because our companies are founder-led, there is a natural overlap between business and personal administrative support.

Responsibilities may include:

• Scheduling personal appointments
• Running occasional personal errands
• Prescription pickups
• Alterations and dry cleaning
• Shipping and returns
• Gift purchasing
• Household vendor coordination
• Personal travel arrangements
• Other executive support that allows the CEO to remain focused on leading the business

Who You Are

You are someone who naturally notices what needs attention without waiting to be asked.

You are highly organized, dependable, resourceful, and calm under pressure.

You communicate clearly and professionally.

You take ownership of your work, follow tasks through to completion, and enjoy bringing order to busy days.

You appreciate beautiful details, excellent hospitality, and creating exceptional experiences for others.

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