Executive Assistant

We are seeking a dynamic and highly organized Executive Assistant to support our Head of Product and ensure the smooth operation of daily activities. This role offers an exciting opportunity to be at the heart of our organization, managing a wide range of administrative functions with energy and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, ready to handle complex scheduling, correspondence, and office management tasks with enthusiasm. This paid position provides a chance to develop your career in a fast-paced environment while contributing significantly to our team’s success.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments efficiently to optimize executive time
• Handle incoming calls using multi-line phone systems with professionalism and courteous phone etiquette
• Prepare, proofread, and organize correspondence, reports, and presentations ensuring accuracy and clarity
• Maintain organized filing systems both digitally using productivity software like Microsoft Office and Google Workspace, as well as physically
• Assist with data entry tasks, bookkeeping, and basic office management duties to support daily operations
• Provide exceptional customer support at the front desk by greeting visitors, answering inquiries, and directing calls appropriately
• Support personal assistant duties including travel arrangements, event planning, and calendar management for executives

Qualifications

• Proven experience as an executive assistant or in a similar administrative role with clerical experience and office management skills
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with productivity software
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to communicate with diverse teams and clients effectively
• Experience with QuickBooks for bookkeeping or financial record keeping is preferred but not required
• Ability to handle sensitive information discreetly while demonstrating strong professionalism and confidentiality
• Exceptional typing speed combined with proofreading skills to ensure error-free documents and correspondence

Join us in this energetic role where your organizational talents will shine! We’re dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth. If you thrive in a fast-paced setting that demands technical proficiency, excellent communication skills, and a proactive attitude—this is the perfect position for you!

Pay: $58,579.99 - $65,504.94 per year

Benefits:

• 401(k)
• Employee assistance program
• Retirement plan

Work Location: In person