Executive Assistant / Business Development Coordinator

A growing market research firm is seeking an Executive Assistant / Business Development Coordinator to join its collaborative Chicago team. This full-time, hybrid opportunity requires two days per week in the office and offers a competitive salary of $65,000–$85,000, depending on experience. This dynamic role blends executive support, business development coordination, sales administration, and marketing assistance within a fast-paced environment. The ideal candidate is highly organized, proactive, and adaptable, with a passion for supporting leadership and helping drive business growth. This position offers the opportunity to work alongside an innovative team while contributing to strategic initiatives and daily operations.

Responsibilities of the Executive Assistant / Business Development Coordinator:

• Provide high-level administrative support to executive leadership, including calendar management, correspondence, travel coordination, and scheduling.
• Coordinate meetings, conferences, client presentations, and special events while ensuring all logistics are handled seamlessly.
• Support business development efforts through lead generation, prospect research, follow-up coordination, and CRM management.
• Manage distribution lists and assist with email marketing campaigns and other outbound communication initiatives.
• Prepare executives for meetings by organizing materials, summarizing communications, and creating concise briefing documents.
• Assist internal teams with administrative projects, reporting, documentation, and operational support as needed.
• Handle confidential information with professionalism while coordinating vendor communications, special projects, and executive priorities.

Qualifications of the Executive Assistant / Business Development Coordinator:

• Bachelor’s degree preferred.
• 2+ years of experience in executive administration, business development, sales support, marketing, or a related role.
• Excellent written and verbal communication skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Experience with Salesforce or a comparable CRM platform is preferred.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; Canva experience is a plus.
• Professional, proactive, adaptable, and able to maintain confidentiality while supporting executives and cross-functional teams.

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