Executive Personal Assistant

Company Description Kleinfeld Bridal Corp. is a renowned bridal fashion company based in the New York City Metropolitan Area, recognized for its high-end bridal collections and personalized client service. The company is known for delivering an elevated shopping experience, with meticulous attention to detail and a focus on customer satisfaction. Team members collaborate across departments to support clients through one of the most important events in their lives. Kleinfeld offers a fast-paced, customer-centric environment where professionalism, discretion, and service excellence are highly valued.

• Role Description

THE EXECUTIVE PERSONAL ASSISTANT SUPPORTS THE OWNER/PRESIDENT IN THEIR DAILY PROFESSIONAL AND PERSONAL LIFE SO THAT THEY MAY FOCUS ON HIGH-LEVEL TASKS. THE DUTIES FOR THIS ROLE VARY BUT TYPICALLY INCLUDE SCREENING PHONE CALLS, RESPONDING TO EMAILS, RUNNING ERRANDS, SCHEDULING BUSINESS AND PERSONAL APPOINTMENTS, ASSISTING WITH CORRESPONDENCE WITH BUSINESS AND PERSONAL LAWYERS, ACCOUNTANTS, AND MEDICAL PROFESSIONALS, ARRANGING TRAVEL, PREPARING DOCUMENTS AND NOTE TAKING.

THE EXECUTIVE PERSONAL ASSISTANT WILL/IS:

• Act as the first point of contact for President

• Answer incoming calls and direct them accordingly

• Record notes and messages

• Schedule and arrange meetings and conferences

• Schedule national and international travel arrangements including; itineraries, transportation, meals, & hotels

• Perform as a liaison between President and business partners and personal professionals

• Manage personal and business calendar and appointment scheduling

• Read and write correspondence in mail or email form

• Provide administrative support

• Conserve client’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

• Prepare meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings

• Manage all donations and charities

• Assist with purchases for different departments

• Track and report all expenses from purchases for the Presidents Credit cards

• Manage all gifts, recognition and condolence offerings for Officers

• Complete personal tasks. Such as: picking up dry cleaning, attending to pets, making restaurant reservations, getting coffee/meals, and scheduling all personal appointments

• Managing Personal policies and accounts (insurance, credit, etc.)

• Complete additional duties. Such as: organizing events and assisting with home duties.

• Be Kleinfeld Ambassador for Tours to groups (Colleges, Universities, High Schools, businesses, and special guests)

• Provide courteous service to all customers and associates in accordance with Kleinfeld Bridal Standards

• Be courteous and pleasant with all coworkers and supervisors

• Ensure all company policies, procedures standards and service standards are fulfilled

• Partner with the other departments and vendors to address issues or opportunities in a timely and productive manner

QUALIFICATIONS AND EDUCATION REQUIREMENTS

Educations:

• College Graduate

Communication:

• Excellent communication skills, written and oral

Leadership:

• Able to trouble shoot and demonstrate problem resolution skills

• Able to work effectively with personal and professionals from diverse backgrounds

Organizational Skills:

• Ability to manage multiple tasks simultaneously while prioritizing

• Demonstrate the highest level of ethics and integrity

• Strong sense of responsibility and ability to complete tasks with minimal supervision

• Exemplary planning and time management skills

REQUIRED SKILLS:

• 3 years’ experience as a personal and/or administrative assistant with the same employer preferred

• Must sign an NDA/confidential agreement

• Proficient with Microsoft Office

• Proven ability to manage a flexible schedule

• Always available via mobile phone

• Ability to interact with high profile clients and executives

• Must flex between personal and professional duties quickly and easily

• Must love dogs