Accounts Receivable Specialist / Executive Assistant

Job Summary:
Since 1983, US Polymers, a California-based company with four unique divisions, has been serving industries with innovative, high-quality vinyl building materials and home improvement products. We are seeking a highly organized and detail-oriented individual to join our team as an Accounts Receivable Specialist / Executive Assistant. This role will be responsible for managing accounts receivable functions while providing administrative support to executives.

Key Responsibilities:

• Manage accounts receivable processes including invoicing, collections, and reconciliations.
• Monitor accounts to ensure timely payments and follow up on overdue accounts.
• Prepare and send invoices to clients accurately and in a timely manner.
• Process incoming payments and reconcile them with the accounts receivable ledger.
• Investigate and resolve discrepancies or issues with invoices or payments.
• Communicate effectively with clients regarding payment status and resolve any billing inquiries.
• Assist executives with administrative tasks such as scheduling meetings, managing calendars, and making travel arrangements.
• Prepare and edit correspondence, reports, and presentations for executives as needed.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage executive’s email inbox, filtering and prioritizing messages as necessary.

Qualifications:

• Proven experience in accounts receivable or related financial role.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel and Outlook.
• Strong attention to detail and accuracy in data entry and financial transactions.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with clients and executives.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Discretion and confidentiality when handling sensitive information.
• Previous experience providing executive-level administrative support is a plus.

Please note that all positions at our company are paid positions. We value our employees’ contributions and offer competitive compensation packages.

Equal Opportunity Employer Statement:
US Polymers is an equal-opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a work environment that is inclusive and free from discrimination or harassment based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We strive to create a diverse and inclusive workplace where all employees feel valued, respected, and empowered to bring their authentic selves to work. All qualified applicants will receive consideration for employment without regard to any legally protected status.

Job Type: Full-time

Pay: $28.00 - $32.00 per hour

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Profit sharing

Physical Setting:

• Office

Education:

• Associate (Required)

Experience:

• Sage 100: 2 years (Preferred)

Work Location: In person