Full-Time Admin & Technical Document/Bid Assistant

We are seeking to add a Full-Time Admin & Technical Document/Bid Assistant to our Saratoga office!

This role is a great fit for someone who enjoys a mix of administrative support and technical document preparation.

Responsibilities include:

• Serving as the first point of contact to greet clients, vendors and guests
• Answering and directing phone calls to the appropriate team members
• Assisting with bid documentation, bid tabulations, and bid openings
• Supporting engineers with project manual updates and document preparation
• Helping organize and maintain bid/project information
• Travel to municipalities to execute the opening of bids

Ideal candidate:

• Professional, friendly, and comfortable interacting with clients and vendors
• Strong communication and organizational skills
• Detail-oriented with excellent follow-through
• Comfortable managing multiple priorities
• Proficient with Microsoft Office, especially Excel, Word, and Outlook
• Familiarity with NYS Contract Reporter, Bidnet, DropBox and Google Docs a plus!

We Offer a Generous Benefits Package Including:

• Salary commensurate with experience
• Three (3) weeks PTO prorated to your start date. PTO bank refreshes each Jan 1
• One (1) week paid sick time prorated to your start date. Sick time bank refreshes each Jan 1
• Medical & Dental Insurance, including optional HSA (Health Savings Account with a High Deductible plan)
• 401(k) Retirement plan with company match
• Small, open office layout that promotes open communication and camaraderie amongst all staff members including Principals/Owners of the firm
• Company-provided vehicle for travel purposes or mileage reimbursement per the current year’s IRS rate.

Previous construction/engineering proposal experience is desired, but we are willing to train the right candidate! If you’re looking for a role where you can play a key role at Cedarwood, we’d love to hear from you!

Pay: $25.00 - $27.88 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Office: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Technical documentation: 3 years (Required)
• Phone etiquette: 3 years (Required)

Language:

• English (Required)

Ability to Commute:

• Saratoga Springs, NY 12866 (Required)

Work Location: In person