Executive Administrative Assistant

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Job Description

Job Description

We are seeking a highly skilled Executive Assistant (EA) to support the CISO (Chief Information Security Officer) and VP of IT. This role is a trusted partner to the CISO and his collective leadership team, ensuring the smooth and effective operation of the CISO’s office. You will manage a complex global calendar, facilitate communication at all levels, and handle sensitive information with the highest degree of confidentiality.

The ideal candidate is proactive, detail-oriented, and able to balance approachability with excellent judgment and professionalism. You will work closely with executives across the business and maintain a strong working relationship with the IT Leadership Team (ITLT).

Flexibility across global time zones, strong time-management skills, and the ability to operate independently in a fast-paced environment are essential.

Key Responsibilities

Executive Support & Calendar Management

• Manage an intricate, global calendar; ensure the CISO’s time aligns with strategic priorities.
• Coordinate meeting logistics, agendas, materials, and follow-ups with accuracy and urgency.
• Oversee complex domestic and international travel arrangements, including itineraries, visas, and trip briefings.

Communication & Briefing Preparation

• Serve as the primary contact for the CISO’s office, ensuring clear, timely communication with internal teams and external partners.
• Partner with Communications to prepare briefing documents, talking points, and business trip packets.
• Triage and respond to inquiries; route routine matters to appropriate owners.

Operational & Administrative Excellence

• Manage expense reports, POs, and administrative workflows using M365, Co-Pilot, OneDrive, and WD internal tools.
• Maintain organized documentation, collaboration sites, and executive workflows.
• Work effectively across WD’s global EA community, establishing and maintaining strong working relationships.

Qualifications

Qualifications

• Minimum 10 years supporting technology executives, ideally a CISO or IT VP in a large public company.
• Expert-level proficiency with Microsoft 365 productivity tools.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Thrives under pressure and adapts quickly to shifting needs across global time zones.
• Exceptional written and verbal communication skills.
• High emotional intelligence, strong interpersonal skills, and executive presence.
• Proven ability to mentor and collaborate with administrative peers.
• Integrity, discretion, professionalism, and a proactive, solutions-oriented mindset.
• Ability to work both independently and as part of a team.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior…