Executive Assistant

WHO WE ARE

ONA is a purpose-driven creative agency that specializes in brand strategy, identity, design,

video and photo production,

social media and content strategy and creation. Our expertise lies in women-led businesses, sports, culture and social-good brands. Clients include Nike, Ulta Beauty, US Soccer, WNBA, and more.

We believe in sports as a conduit to the growth of human potential. We believe that social good isn’t just a gimmick but a corporate responsibility, and

we believe that exceptional people make exceptional work.

 

Find us on IG: @onacreative 

 

WHO YOU ARE

We’re growing and looking for an empathetic team leader

with

an entrepreneurial spirit who is a ‘ DOER’

and ‘THINKER.’

Someone who is proactive, intuitive and has excellent time management and organizational skills. You understand how to hustle, and that it takes wearing many hats to get great work done. You thrive in a fast-paced environment and can adapt quickly. You deeply care about and take pride in your work, and are driven by

solving client’s problems and transforming entire categories.

Above all, you must be curious and inspired by the energy and camaraderie of an independent, small agency.

 

OUR CULTURE

Our company values define our culture and ethos - it guides how we work, what we create and who we grow with - and it’s important that all candidates review to understand what makes someone a good fit.

• Passion:

  You inspire others with your thirst for excellence.

• Accountability:

  See It, own it, solve it, do it.

• Curiosity:

  You learn quickly and eagerly. “What coaching do you have for me? … What can I do better?”

• Generosity:

  What have I done to help my teammates today?

• Respect

  for others and their feelings.

• Judgment:

  You will make wise decisions (people, business, and creative) despite ambiguity.

• Impact:

  You accomplish amazing amounts of important work.

• Honesty:

  You say what you think even if it is controversial.

• Personal Ownership:

  Become part of the solution. “What else can I do?”

• We emphasize effectiveness, not effort.

  We measure people by how much, how quickly and how well they get work done  – especially under deadlines.

If you live by these principles or can aspire to them, then you will be successful and thrive at ONA. If you feel this level of expectation and accountability is not right for you, or you’re not willing or able to engage with us at this level and take the steps necessary, then we are not a good fit for you. We understand that not every person is ready for this commitment, and we appreciate the honesty of those who decide this may not be the right place for them. 

WHAT YOU’LL DO

Calendar & Scheduling

• Own and structure Sanja’s calendar to protect deep work and maximize efficiency
• Manage real-time calendar shifts, prioritizing based on urgency and impact
• Coordinate scheduling across internal team, clients, and external partners
• Support select personal scheduling (dinners, events, etc.)

Inbox & Communication Management

• Monitor inbox and flag priority emails that require Sanja’s attention
• Track responses and follow-ups to keep communication moving
• Maintain organized priority lists (Slack or shared docs)
• Draft clear, concise emails on Sanja’s behalf
• Ensure timely follow-ups across all threads

External Partner Coordination & Relationship Management

• Support communication and scheduling with external partners (PR, collaborators, etc.)
• Gather and relay key information to Sanja in a clear, actionable way
• Track invoices and ensure monthly payments are processed on time
• Support client gifting moments:
• Welcome kits
• Thank you gifts
• In-room touches for events
• Ensure each touchpoint feels intentional and on-brand

Travel & Logistics

• Book business and personal travel (flights, hotels, cars, reservations)
• Book and manage production travel for talent and crew
• Build detailed itineraries and “Know Before You Go” briefs to ensure seamless logistics across all travel moments

Internal Operations

• Manage team calendar visibility, including OOO tracking
• Support onboarding (Slack, Gmail, tools, tech setup)
• Help coordinate company-wide meetings and internal moments
• Monitor Slack and Monday boards, flagging urgency where needed
• Ensure internal follow-ups and next steps are completed

ONA Digital & Content Workflow

• Manage Sanja…