Part Time Admin / Executive Office Assistant

Part-Time Administrative / Executive Assistant, Real Estate Management Company San Mateo, CA

We are a well-established real estate management company in San Mateo seeking a reliable and detail-oriented Part-Time Administrative/Executive Assistant to join our team. This is an excellent opportunity for a self-motivated professional who thrives in a fast-paced environment and enjoys supporting multiple entities.

Position Details

• Schedule: Part-time, 20–25 hours per week (afternoons required)
• Compensation: $25–$30 per hour, depending on experience

Key Responsibilities

• Manage day-to-day administrative operations across multiple entities
• Answer and direct phone calls in a professional manner
• Monitor and maintain office supplies and inventory
• Handle incoming and outgoing mail, including sorting, distribution, and shipping
• Maintain organized office records and filing systems
• Run local errands as needed
• Provide high-level administrative support to management
• Coordinate with third-party IT consultants to resolve technical issues
• Liaise with third-party collection agencies on collection matters
• Perform other administrative tasks and special projects as assigned

Qualifications

• Minimum 3 years of general office or administrative experience
• Proficient in Microsoft Excel, Word, and Outlook
• Excellent verbal and written communication skills
• Strong attention to detail and excellent organizational abilities
• Reliable, responsible, and self-motivated with the ability to work independently with minimal supervision
• Positive attitude and strong team player mindset
• Valid driver’s license with a clean driving record
• Must be able to pass a background check

What We Offer

• Competitive hourly rate
• Flexible part-time schedule in the afternoons
• Supportive team environment
• Opportunity to gain broad experience in real estate management

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person