Executive Assistant

We are partnering with a high-growth, mission-driven EdTech startup located in the San Francisco Bay Area to find a highly organized and proactive Executive Assistant to support their Chief Content Officer (CCO).

Our client is a vibrant platform dedicated to getting people stoked about learning. They specialize in creating original, buildable engineering toys and producing super fun, science-packed video content. Their culture is that of a “massive factory of creativity”, offering a fast-paced environment and exposure to executive-level decision-making.

This role is ideal for an individual early in their career who is interested in creative operations, content, or media.

About the Role

The primary focus (approximately 80%) is to ensure the CCO remains organized and day-to-day operations run smoothly. You will also assist with content-related coordination across teams. Minimal administrative support (approximately 20%) will be extended to the Executive Vice President of Content & Strategy and the Executive Vice President of Operations and Post Production.

Key Responsibilities

Executive Support

• Manage the CCO’s complex calendar, including scheduling, meeting prioritization, and ensuring alignment with the CEO’s Executive Assistant.
• Coordinate internal and external meetings, including preparing agendas and distributing follow-up action items.
• Handle email triage and assist with executive correspondence.
• Prepare basic documents, presentations, and reports.

Content & Team Coordination

• Assist in tracking content projects, deliverables, and deadlines.
• Coordinate workflows and content calendars with the Production team.
• Facilitate coordination between creative, marketing, and external partners.
• Take comprehensive notes during meetings and distribute action items promptly.

Administrative Support

• Arrange travel, bookings, and expense tracking.
• Maintain organized files and documentation.
• Support light research for strategic initiatives or content projects.

Qualifications

• 3-5 years of experience in administrative, assistant, or coordination roles.
• Must live in the Bay Area, CA.
• Proven experience in a startup or fast-paced environment.
• Strong organizational skills and time management abilities.
• High attention to detail and ability to multitask effectively.
• Proficiency with Google Workspace (Docs, Sheets, Calendar) or similar tools.
• Must be able to travel as needed (minimum requirements).

Nice to Have

• Interest in content, media, marketing, or creative industries.
• Exposure to or experience in the production industry (digital content, film, TV, or live production).
• Familiarity with shoot coordination, production workflows, or working with creative teams.

What We’re Looking For

We are seeking a candidate who is resourceful, proactive, and comfortable with ambiguity and changing priorities. A strong sense of ownership, accountability, and eagerness to learn and grow within a startup environment are essential.