Float Executive Assistant, GCM

Float Executive Assistant, Global Capital Markets Location: Canary Wharf, Bank Street

Contract: 12 months

Work Setup: Hybrid - 4 days in the office

We are looking for a proactive Float Executive Assistant to provide fast, efficient cover for colleagues across Global Capital Markets (GCM), ensuring continuity of support for senior front office stakeholders during periods of absence. The successful candidate will have recent Executive Assistant experience within an investment bank or capital markets environment, demonstrable success supporting Managing Directors/Executive Directors, and the ability to handle changing diaries, international travel and expenses, and complex meeting arrangements. This is an extremely fast paced role requiring adaptability, high attention to detail and excellent written and verbal communication.

Who We Are Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.

What You’ll Do

• Manage complex diaries and act as gatekeeper for schedules, proactively resolving conflicts, arranging internal and external meetings (including venues and video/phone dial ins) and adapting quickly in a fast paced environment.
• Coordinate international travel end to end (flights, hotels, visas, currency and ground transport), preparing detailed itineraries and ensuring compliance with firm travel policies.
• Process and reconcile expenses (American Express, out of pocket, invoices) accurately and promptly using Concur, ensuring submissions comply with firm expense policy and internal checks.
• Serve as first point of contact for internal colleagues and external clients, maintaining professional written and verbal communication to build and sustain relationships across teams and regions.
• Maintain and update the in house CRM with accurate contact, meeting and client interaction records, and support event management for client and team events.
• Provide inbox, phone and buddy team cover, keeping handover notes current to ensure consistent assistant cover during lunch breaks, holidays and sickness.
• Deliver general ad hoc administrative support (including business card orders and small projects), prioritising tasks and using initiative to support bankers and wider business needs.

What You Bring

• Proven Executive Assistant experience supporting senior front office stakeholders (Managing Directors/Executive Directors) within investment banking or closely aligned financial services.
• Flexible and adaptable, with experience coordinating complex diaries, international travel (including visas), meeting logistics and event support.
• Practical technical skills: proficient with Microsoft Office/Outlook (Windows), online travel booking tools, Concur expense processing, CRM systems and video platforms (Zoom/Teams).
• Team player with buddy/float EA experience or proven ability to support multiple senior executives and manage smooth handovers across teams.
• Confident, professional and personable communicator, able to liaise with clients and staff at all levels and maintain discretion and confidentiality.
• Demonstrable ability to remain calm under pressure in a fast paced, constantly changing environment, managing competing priorities with excellent time management.
• Strong organisational skills with high attention to detail, ownership of tasks and a proactive, “can do” approach; uses initiative and judgement with minimal supervision.

What’s Next If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at [email protected] to discuss how we can support you.

*This position is being recruited on behalf of our client thr…