Senior Executive Assistant - Financial Services

Pay Rate: $40/hr on w2

Hours: 8:00 AM – 5:30 PM

Experience working on trading floor and supporting multiple groups is a plus!!

• Managed high-volume phone coverage, screened calls, took accurate messages, and maintained awareness of executives’ schedules.
• Coordinated complex calendars, meetings, conference calls, and conference room reservations, including audiovisual and catering arrangements.
• Arranged domestic and international travel, including flights, hotels, ground transportation, itineraries, and travel approvals.
• Prepared and submitted expense reports accurately and within established deadlines.
• Created and formatted professional correspondence, presentations, reports, and executive meeting materials.
• Assembled presentation books, copied, collated, and bound documents for client meetings and executive presentations.
• Maintained organized filing systems, confidential records, and business correspondence.
• Collaborated with internal departments to obtain information, coordinate services, and support daily business operations.
• Conducted internet and internal research to gather materials and information for executive requests.
• Managed incoming and outgoing mail, overnight shipments, courier services, and electronic document distribution.
• Provided administrative backup support for multiple executives and teams during absences, ensuring uninterrupted office operations.
• Maintained distribution lists, office supplies, and an organized, efficient work environment.
• Supported executives in a fast-paced corporate environment by managing multiple priorities while maintaining exceptional attention to detail.
• Utilized Microsoft Outlook, Excel, PowerPoint, and other Microsoft Office applications to support daily administrative and operational functions.
• Demonstrated professionalism, sound judgment, strong organizational skills, and the ability to handle confidential information with discretion.