Executive Assistant

**📍 New York, NY In-Person Full-Time $60,000 – $80,000 Base**

Jacobs Counsel is a modern boutique law firm built for clients operating in fast-moving industries. We work with founders, athletes, creators, operators, gaming companies, high earners, and families. The work sits at the intersection of business, sports, entertainment, gaming, estate planning, and general counsel advisory.

The firm was built from scratch in the age of AI. That means lean systems, modern workflows, flexible pricing, faster execution, and serious legal work without the drag of a traditional law firm structure.

We are hiring an Executive Assistant.

This is not a traditional admin role. You will be the managing attorney’s right hand: the person who keeps the machine running so he can focus on clients, relationships, and business development. You will manage communications, drive operational tasks through our systems, ensure nothing slips, and act as a strategic partner in keeping the firm responsive and organized.

No legal experience is required. No legal aspirations are required. What matters is that you are sharp, reliable, fast, and genuinely enjoy keeping things running smoothly.

What You’ll Do

On any given week, you might:

• Manage email follow-ups and ensure high-level responsiveness to clients on behalf of the managing attorney
• Track open loops across the firm and ensure follow-ups happen on time, escalating when needed so nothing falls through the cracks
• Keep tasks clear, correctly routed, and moving in our project management system (ClickUp), helping clarify who owns what, by when
• Ensure bills, key admin items, and operational tasks are logged, reviewed, documented, and handled on time
• Ensure meetings are captured, notes are routed into the right place, and missing notes are chased down
• Assist with sending client communications and scheduling messages using approved templates and clear instructions
• Identify bottlenecks, propose improvements, and help implement better processes over time
• Proactively communicate status updates without waiting to be asked

You will be expected to own the workflows assigned to you. That means tracking, coordination, follow-through, communication, and daily operational hygiene. Because this is a lean team, you will work closely with the managing attorney and handle workflows end to end, not just isolated pieces.

A note on AI: It is part of how the firm works. You should be comfortable using modern tools (ClickUp, AI platforms like Claude and ChatGPT, documents, email) to support workflow efficiency, communications, and internal operations. You do not need to be a technical expert, but you should be willing to learn and use these tools daily. They support your work but do not replace your judgment, ownership, or follow-through.

What We’re Looking For

We are looking for someone organized, reliable, fast, and proactive who wants real ownership and the chance to grow with a firm that is still being built.

This role does not require legal experience or interest in becoming a lawyer. It requires someone who thrives on keeping things moving, communicating clearly, and being accountable.

We are looking for someone who:

1. Is extremely organized and reliable. You do what you say you will do. You track everything. Nothing slips.
2. Is fast and responsive. Speed matters. Client responsiveness is non-negotiable. You move with urgency.
3. Communicates clearly and proactively. Plain English. Clean, concise, professional writing. You surface issues early, not after they become problems.
4. Takes ownership with zero excuses. When a workflow is yours, you own it fully: tracking, execution, communication, follow-through.
5. Works well in a lean team. You are comfortable working closely with the managing attorney, communicating directly, and carrying workflows from assignment through completion.
6. Has strong personal chemistry and cultural fit. This is someone you will work alongside every day. We hire people we genuinely want to spend time with.
7. Is comfortable with systems and technology. You follow predefined processes, use project management tools, and leverage AI without needing to be hand-held.

Why This Role Is Different

You will not be stuck doing mindless admin work with no visibility into what actually matters.

You will be embedded in the day-to-day of a growing law firm. You will see how clients a…