Executive Assistant (Operations), Bilingual Required

About NU Media

NU Media is an international digital agency and investment firm headquartered in New York City. We partner with ambitious brands to combine disruptive digital platforms with innovative marketing strategies, helping businesses grow through creative storytelling, data-driven execution, and scalable digital solutions.

As a fast-growing company, we’re constantly building new systems, launching new initiatives, and improving how we operate. We’re looking for people who enjoy solving complex problems, taking ownership, and helping build the next stage of our organization.

About the Role

We are looking for a highly driven Executive Assistant (Operations) to support the company’s leadership team. This is an operations-focused role, not a traditional administrative assistant position.

You will help drive execution across the organization, coordinate cross-functional initiatives, solve operational challenges, and ensure projects move forward efficiently. You’ll work closely with leadership to learn how to build scalable operational systems while taking increasing ownership of company-wide execution.

This role is ideal for someone with exceptional execution skills, strong ownership, and the ambition to grow into an operational leadership role.

Responsibilities

• Coordinate and drive execution of company-wide projects and strategic initiatives
• Follow up with teams to ensure deadlines and deliverables are completed on time
• Coordinate cross-functional communication to keep projects moving efficiently
• Design and improve operational workflows, SOPs, and internal processes
• Assist in designing execution frameworks by defining workflows, responsibilities, timelines, and resource coordination for complex projects
• Build scalable systems that improve execution, accountability, and efficiency across departments
• Identify operational bottlenecks and develop structured, long-term solutions rather than temporary fixes
• Monitor project health, identify risks early, and proactively resolve issues before they escalate
• Continuously identify opportunities to improve collaboration, execution, and operational excellence
• Support leadership in implementing strategic initiatives and scaling the organization

Qualifications

• 1–3 years of experience in operations, project coordination, account management, consulting, or a related field
• Strong marketing judgment—you can quickly recognize what’s working, what’s not, and understand the operational requirements behind successful marketing execution, even if you’re not creating the content yourself.
• Highly organized with exceptional attention to detail
• Strong problem-solving and critical thinking skills
• Excellent written and verbal communication skills
• Naturally proactive with a strong sense of ownership
• Able to manage multiple priorities in a fast-paced environment
• Quick learner with a growth mindset
• Experience with Google Workspace, Notion, Asana, ClickUp, Monday.com, Slack, or similar tools is a plus
• Familiarity with AI tools such as ChatGPT, Claude, or Gemini is a strong plus

Working Style

• This is a results-oriented role with a high level of ownership and accountability.
• We care more about outcomes than fixed working hours. Success in this role is measured by execution, impact, and results—not by clocking in and out.
• Our team operates in a fast-paced startup environment where priorities can change quickly. Flexibility is important, and there may be times when evening or weekend work is needed to support critical projects or business priorities.
• We’re looking for someone who is excited to grow with the company, enjoys solving problems, and is willing to go the extra mile when the situation calls for it.

Ideal Candidate

We’re looking for someone who thrives on execution.

You are someone who:

• Takes ownership and gets things done without constant supervision
• You operate with the precision of a machine, but the judgment and common sense of a great operator.
• You don’t blindly follow processes—you understand why they exist, know when to improve them, and can adapt when situations change.
• Is highly organized, structured, and process-driven
• Enjoys solving operational problems and improving workflows
• Can manage multiple priorities while maintaining exceptional attention to detail
• Is comfortable following up with others and ensuring accountability
• Thinks proactively and identifies risks b…