Executive Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team! This energetic professional will serve as a vital support hub, managing administrative tasks with enthusiasm and precision. The ideal candidate will excel in multitasking, possess exceptional communication skills, and demonstrate a proactive approach to office management. Your role will be instrumental in ensuring smooth daily operations, providing outstanding customer service, and maintaining an efficient work environment. If you thrive in fast-paced settings and are passionate about supporting executive teams, this opportunity is perfect for you!

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with meticulous attention to detail.
• Handle multi-line phone systems with professionalism, providing excellent customer support and routing calls appropriately.
• Prepare, proofread, and organize correspondence, reports, and presentations using productivity software such as Microsoft Office and Google Workspace.
• Maintain accurate filing systems, data entry records, and manage document proofreading to ensure clarity and correctness.
• Oversee office supplies inventory, coordinate office management tasks, and ensure the front desk operates smoothly to enhance overall productivity.
• Mange student travel arrangements, calendar management, and task prioritization

Skills

• Proven experience in office management or administrative support roles with strong clerical experience.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Exceptional phone etiquette skills; experience with multi-line phone systems preferred.
• Technical proficiency in office equipment such as printers, scanners, and telecommunication devices.
• Experience in customer service roles including front desk receptionist positions is highly desirable.
• Ability to perform proofreading accurately while maintaining attention to detail across all documents.

Work Hours:

• Twelve-month position
• Primarily Monday– Friday

Qualifications

• Experience in an independent school setting or non-profit is preferred
• Willingness and desire to work with high school students, faculty and staff in a close-knit, residential community
• Excellent written and verbal communication skills
• Proficiency in database management, Excel, PowerPoint, Word, Google Drive, and other computer skills, is required
• Ability to work in a fast-paced environment with multiple priorities and frequent deadlines
• Ability to work easily with the GRA community, including faculty, students, fellow staff, Board of Trustee members, etc.
• Valid Ohio driver’s license
• Successful completion of background and drug screens

Working conditions

• Requires weekend and evening work during set times of the year
• Requires occasional lifting and moving of light-weight objects and boxes.

Pay: $35,586.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person