Executive Assistant
- Source: LinkedIn
- Selby Jennings
- On-site
- Chicago
- Full-Time
- Mid level
Job Description
About the Company This organization operates within the private wealth and investment management space , delivering tailored solutions across public and private markets. Its platform includes alternative investments, private credit, and customized strategies designed for sophisticated investors. The firm is known for its client-centric approach, entrepreneurial culture, and high standards of service.
Role Overview The Executive Assistant will serve as a trusted partner to senior executives , providing high-level administrative and operational support. This is a high-impact, high-visibility role requiring exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, client-facing environment.
Key Responsibilities
Executive & Calendar Management
- Manage complex calendars for multiple senior executives, including client meetings, internal discussions, and external engagements
- Proactively resolve scheduling conflicts and prioritize executive time effectively
- Coordinate domestic and international travel logistics, including detailed itineraries and accommodations
- Prepare and reconcile expense reports, credit card activity, and reimbursements with accuracy and timeliness
Client Service & Meeting Coordination
- Act as a professional first point of contact for high-net-worth clients and external partners
- Coordinate and prepare meeting materials, including agendas, presentations, and follow-up summaries
- Support seamless client experiences through detailed planning and communication
Office Operations & Administration
- Oversee day-to-day office operations, including vendor management, supplies, and hospitality
- Manage incoming communications, mail, and office logistics
- Partner with internal teams on special projects and process improvements
Why This Opportunity Stands Out
- Direct exposure to senior leadership and high-level decision-making
- Opportunity to work closely with ultra-high-net-worth clients and sophisticated investors
- Highly visible role within a growing and entrepreneurial organization
- Collaborative, high-caliber team environment
- Strong compensation, performance incentives, and long-term growth potential
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