Executive Assistant

Job Overview

Osgood Bank is seeking a highly organized Executive Assistant to join our team! In this vital role, you will provide comprehensive administrative support to the CEO and President, ensuring smooth daily operations and efficient workflow. Your energetic approach and proactive mindset will help keep schedules on track, communications clear, and office functions running seamlessly. The Executive Assistant offers an exciting opportunity to be a support for our leadership team, contributing to our company’s success through exceptional organizational skills and professional support.

Duties

• Must uphold a high level of discretion and confidentiality.
• Complete administrative tasks for the CEO and President, including managing a highly active calendar, preparing and submitting expense reports, drafting confidential correspondence, and arranging travel plans and agendas.
• Complete Board of Director document coordination to portal, supporting items and communication to directors.
• Serve as a liaison for employees with questions or seeking to communicate and or meet with the CEO or President.
• Facilitate smooth communication between the CEO and President with internal departments, fostering trust and credibility with the leadership team and maintaining effective working relationships.
• Provide hands-on assistance with critical projects and deliverables, including drafting letters of acknowledgement, and other documents.
• Proactively manage multiple competing priorities, ensuring projects are completed with accuracy, professionalism, and often under time-sensitive deadlines.
• Collaborate with subject matter experts throughout the organization to assist with completing tasks or special projects.
• Other duties as assigned.

Skills

• Proven experience in office management or administrative roles with a strong background in clerical duties.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong computer literacy across various platforms including Microsoft Office Suite (Word, Excel, PowerPoint) and data entry tools.
• Technical proficiency with office equipment such as multi-line phone systems, printers, scanners, and fax machines.
• Demonstrated experience in handling front desk responsibilities with professionalism and courtesy.
• Exceptional typing speed combined with meticulous proofreading skills to produce error-free documents.
• Excellent time management skills to juggle multiple priorities while maintaining productivity standards.
• Bachelor’s degree from a four-year college or university and three to five years related experience and/or training; or equivalent combination of education and experience.
• Previous experience as an Executive Assistant in a Bank is advantageous but not required.
• Ability to travel a few times a quarter.

Join us if you’re ready to bring energy, precision, and professionalism to an exciting Executive Assistant role! Your proactive attitude will be key in helping our leadership team thrive while ensuring the office operates smoothly every day.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person