Executive Assistant

Legendary Fyre Records is seeking a reliable, organized, and proactive Personal & Executive Assistant to support both the company’s daily operations and the CEO’s personal scheduling and household needs. This role combines administrative support, business operations, errands, and occasional remote work. The ideal candidate is dependable, flexible, trustworthy, and comfortable handling a variety of responsibilities in a fast-paced environment.

Responsibilities

Executive & Business Support

• Manage calendars, appointments, and scheduling.
• Respond to emails and organize communications.
• Coordinate meetings, studio sessions, and business appointments.
• Assist with artist, producer, and vendor communications.
• Organize files, documents, and business records.
• Research products, services, and business opportunities.
• Help manage projects and ensure deadlines are met.
• Assist with merchandise, marketing, and label operations as assigned.

Personal Assistance

• Run errands, including shipping, pickups, returns, and shopping.
• Grocery shop and restock household supplies.
• Organize the home and workspace.
• Coordinate maintenance appointments and deliveries.
• Assist with travel planning when needed.
• Perform other personal assistance tasks as assigned.

Remote Support

• Complete administrative tasks from home when requested.
• Monitor emails and messages during scheduled work hours.
• Assist with scheduling and last-minute business needs when available.
• Prepare documents, spreadsheets, and reports.

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Comfortable using Google Workspace, Microsoft Office, and Apple devices.
• Valid driver’s license and reliable transportation.
• Ability to maintain confidentiality.
• Able to prioritize multiple tasks with minimal supervision.
• Flexible and dependable.

Preferred Qualifications

• Experience as a personal assistant, executive assistant, office assistant, or administrative assistant.
• Familiarity with the music, entertainment, or creative industries.
• Basic knowledge of social media platforms and content organization.

Work Environment

• Hybrid position with both in-person and remote responsibilities.
• Some tasks may require same-day completion depending on business needs.
• Schedule will vary based on business operations and personal assistance needs.

Physical Requirements

• Ability to lift up to 25 pounds.
• Ability to drive locally for errands.
• Ability to stand, walk, and perform light organizational tasks.

Equal Opportunity

Legendary Fyre Records is an equal opportunity employer. Employment decisions are made without regard to legally protected characteristics under applicable law.

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Lodi, CA 95242