Executive Administrative Assistant

Overview

We are seeking a dynamic and highly organized Executive Administrative Assistant to join our team. This vital role provides comprehensive support to senior executives and ensures the smooth operation of daily office functions. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to manage a diverse range of administrative tasks efficiently. Your energetic approach and attention to detail will help foster a productive and positive work environment, enabling leadership to focus on strategic priorities.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings with precision using tools like Microsoft Office and Google Workspace.
• Handle incoming calls through multi-line phone systems with professionalism, practicing excellent phone etiquette and customer service skills.
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and accuracy.
• Organize and maintain filing systems—both digital and physical—ensuring quick retrieval of documents when needed.
• Assist with data entry, bookkeeping, and financial recordkeeping using QuickBooks or similar productivity software.
• Support office management duties including supply procurement, equipment maintenance, and overseeing front desk operations.
• Provide exceptional customer support by addressing inquiries promptly, managing client interactions, and supporting personal assistant tasks for executives.
• Coordinate travel arrangements, calendar management, and event planning to optimize executive schedules.
• Maintain confidentiality of sensitive information while demonstrating strong organizational skills and time management.

Qualifications

• Proven experience in office management or administrative roles with a minimum of several years of clerical experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other productivity software.
• Strong computer literacy with the ability to adapt quickly to new technologies and systems.
• Excellent organizational skills with keen attention to detail; ability to multitask effectively in a fast-paced environment.
• Demonstrated experience with data entry, filing systems, and document proofreading.
• Exceptional customer service skills combined with professional phone etiquette across multi-line phone systems.
• Bilingual abilities are highly desirable to support diverse client needs.
• Experience as a dental or medical receptionist or personal assistant is a plus but not required.
• Knowledge of bookkeeping practices including familiarity with QuickBooks is advantageous.

Join us in this exciting role where your energy, organization, and technical expertise will make a meaningful impact every day!

Pay: $29.45 - $35.47 per hour

Benefits:

• Paid time off
• Retirement plan

Work Location: In person