Executive Assistant

Company Description We are an award winning beauty brand based in Los Angeles. With multiple new launches in the USA and Internationally, we are looking for an amazing jack/Jill of all trades. Team members join a growing brand that values innovation, authenticity, and a customer-first mindset. Working with our team offers the opportunity to contribute to a mission-driven and ability to grow fast into a larger role.

Role Description The Executive Assistant role can be full or part-time, on-site or remote position based in USA (ideally Los Angeles). This role provides high-level administrative and organizational support to company leadership, including managing calendars, scheduling meetings, coordinating new business, dealing with buyers, and handling some social media. The Executive Assistant will handle correspondence, draft and edit documents, maintain records, and help ensure effective communication across internal and external stakeholders. Day-to-day responsibilities also include organizing executive meetings, preparing agendas and notes, supporting special sales projects, social media management and maintaining confidentiality with sensitive information. The ideal candidate will anticipate needs, streamline workflows, and create structure that enables executives to operate efficiently in a fast-paced environment.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Candidates should possess the desire to grow quickly with the brand into a larger role, learning from the executive and ownership team.
• Candidates should possess excellent Communication abilities, both written and verbal, to support clear, professional interactions with internal and external stakeholders.
• Candidates should possess solid Administrative Assistance skills, such as document management, data entry, and office organization. Willing to learn and develop strong relationships.
• Relevant qualifications include strong attention to detail, discretion with confidential information, and the ability to work independently in a dynamic environment.
• Experience supporting executives or senior leaders, preferably in consumer goods, beauty, or startup environments, is beneficial.
• Proficiency with productivity tools (e.g., Google Workspace or Microsoft Office) and comfort learning new systems and platforms is preferred. Ideally experience with some creative work and social media.
• An associate or bachelor’s degree in Business, Communications, or a related field, or equivalent professional experience, is advantageous.