Executive Assistant/Operations Manager

Educational institution is seeking a contract Executive Assistant/Office Manager to join their Los Angeles office. This is a contract position with the possibility of permanent hire.

Responsibilities

• Manage contracts and communication with speaking hosts
• Coordinate complex calendars, meetings, and domestic/international travel
• Maintain digital filing systems and office organization
• Manage multiple email inboxes and limited phone communications
• Update website content and media assets
• Draft and distribute monthly email newsletters
• Track accounts payable and receivable in coordination with the bookkeeper
• Serve as liaison with accountants, publishers, travel agents, and other vendors
• Provide general operational and administrative support as needed

Qualifications

• Bachelor’s degree
• Minimum 5+ years of experience in a fast-paced business environment required
• Proficiency with Microsoft Office, QuickBooks, Dropbox, Mailchimp (or similar platforms), website management (WordPress or similar), social media, and AI tools a must

Hire Options Inc. and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance. Pay Rate: $30-45/hour