Executive Assistant / Office Manager

About Us

Having raised a fresh new over-subscribed round of venture capital, our team is looking to grow its world class team of engineers.

We are transforming an age old industry with intelligent robotics that can be deployed in less than a day. We replace infrastructure they takes many months to build and many people to sustain. We eliminate all that.

We have already won the largest national customer in this multi-billion dollar industry. Come interview with us to see what we are doing, who you will work with and see why this might be the place for you.

About the Role

We’re looking for an exceptional Executive Assistant and Office Manager who thrives in fast-paced, high-ambiguity environments. You’ll be the operational backbone of our Newark office — keeping founders focused, the team running smoothly, and the office humming. You’ll wear many hats, switch gears constantly, and take pride in making things happen before anyone else realizes they need to.

This is not a role for someone who needs a lot of direction. We want someone who sees what needs to get done and does it.

Executive Support

• Manage complex calendars, scheduling, and travel for the CEO and leadership team
• Prepare materials and agendas for meetings with investors, partners, and customers
• Anticipate needs and proactively remove friction from the founders’ days

Office Management

• Own day-to-day operations — supplies, vendors, facilities, and everything in between
• Create a welcoming, organized environment that helps the team do their best work
• Coordinate team events, off-sites, and culture moments

People & Operations

• Support onboarding for new hires and recruiting coordination
• Help track action items and cross-functional follow-through

Required Qualifications and Experiences

• Exceptionally organized, but fluid when plans change
• Resourceful — you figure things out, you don’t wait to be told how
• Calm under pressure with a bias toward action
• Discreet and trustworthy with sensitive information
• A clear, confident communicator
• 3+ years in an EA, office management, or operations role; startup experience a strong plus

How We Hire

• Recruiter Screen: (30 min)
• Leadership Interview: (30 min)
• Leadership Interview: (45 min)
• Leadership Interview: (45 min)

What We Offer

• Meaningful work — Your contributions directly shape how the company operates at the highest level
• Lean, empowered environment — No red tape, no layers of approval; you’ll have real ownership and the trust to get things done
• Complexity that keeps you sharp — You’ll work at the intersection of fast-moving technology, mission-critical operations, and highly regulated industries — no two days the same

Compensations & Benefits

• Competitive salary
• Meaningful early-stage equity
• Health, 401(k), unlimited PTO

Why Join Us Now?

• Impact & Growth

  • Direct Patient Impact: Your code will improve healthcare outcomes for millions of patients
  • Market Leadership: Ground-floor opportunity to define an entirely new category of healthcare technology
  • Technical Innovation: Work on genuinely novel problems at the intersection of AI, robotics, and healthcare
  • Career Acceleration: High-visibility role with significant growth potential as the company scales

• Team and Culture

  • World-Class Team: Work alongside exceptional engineers, AI researchers, and healthcare experts
  • Direct Access: Report directly to the CTO/Co-founder with significant autonomy and influence
  • Innovation Focus: Culture that prioritizes breakthrough thinking and rapid experimentation
  • Mission-Driven: Team united around the goal of transforming healthcare through technology

Our Values

• Servant Leadership – Make those around you better
• Do the Hard Things – Healthcare, hardware, and company - building are all hard. We do them anyway. Convenience for us is life-changing for those we serve
• Own Your Work – Be accountable. Take pride in your output. rmix lives and dies by what you do — own it fully
• Default is Now – There’s no better time than today. Default to action. What can we prove, learn, or simplify right now

Contact: If you have any questions, please contact us at [email protected]