Senior Executive Assistant

Title: Senior Executive Assistant

Reports to: CEO

Direct Reports: None

Location: In person at exalt headquarters in New York City (with opportunities for hybrid days); will accompany CEO on travel as needed (approximately once per quarter)

Schedule:11am-7pm

ABOUT exalt

exalt is a nationally recognized nonprofit organization dedicated to transforming outcomes for court-involved youth ages 15–19 through an integrated model of education, paid internships, court advocacy, and alumni support. For two decades, exalt has demonstrated the power of effective educational engagement as a viable alternative to criminal justice involvement, equipping young people with the skills, experience, and confidence to become self-sufficient, productive members of society.

Serving over 1,000 young people annually, exalt is entering its next phase of strategic growth—expanding statewide to Syracuse, deepening its infrastructure, launching new programmatic initiatives, and positioning itself as a national thought leader in juvenile justice. This is an extraordinary moment to join an organization on the rise.

POSITION SUMMARY

Reporting directly to the Chief Executive Officer, the Senior Executive Assistant serves as a strategic partner at the center of exalt executive operations. This role enables the CEO to effectively lead a growing, multi-site organization by ensuring that priorities are aligned, time is optimized, and key initiatives are executed with precision.

Operating across New York City, Syracuse, and national and international engagements, this role is responsible for advancing the CEO’s work across board governance, fundraising, strategic partnerships, and organizational growth.

The Senior Executive Assistant is both a strategic thinker and operational executor, bringing structure to complexity, exercising independent judgment, and ensuring seamless communication across the CEO, senior leadership, Board of Directors, and external stakeholders.

This role requires exceptional discretion, initiative, attention to detail, and the ability to manage high-stakes relationships and fast-moving priorities with professionalism and care.

KEY RESPONSIBILITIES

Strategic Priorities

• Serve as a trusted extension of the CEO, exercising exceptional discretion, judgment, and professionalism when handling confidential organizational matters, sensitive communications, and high-profile relationships.
• Provide comprehensive executive support that enables the CEO to operate at maximum effectiveness, exercising sound judgment in managing a wide range of professional priorities and time-sensitive matters.
• Steward and maintain strategic relationships on behalf of the CEO, recognizing the importance of stakeholder engagement across philanthropy, government, board leadership, and external partnerships.
• Anticipate the CEO’s needs, identify potential challenges, and proactively develop solutions that ensure priorities and commitments remain on track.
• Demonstrate exceptional judgment in managing competing demands and ensuring the CEO remains focused on the highest-value opportunities and strategic priorities.

CEO Office Management

• Manage a complex schedule for CEO, proactively exercising independent analysis and judgement in managing access to the CEO, prioritizing high-impact engagements.
• Ensure CEO is well prepared for all meetings and engagements; prepare high-quality, timely briefing materials for meetings with staff, board members, funders, officials, and external partners.
• Maintain a repository of CEO materials, including talking points, presentations, and publications
• Track follow-up actions and ensure timely execution of commitments.
• Facilitate strong, proactive communication between the CEO and senior leadership team
• Coordinate leadership meetings, agendas, and follow-up actions.
• Maintain the highest level of discretion with sensitive organizational and personnel matters.
• Serve as a trusted steward of information flowing through the CEO’s office.
• Leverage AI-enabled tools, automation, and technology platforms to improve executive workflow management, meeting preparation, information organization, and productivity.
• Ensure accuracy, professionalism, and confidentiality in all communications.

Executive Travel & Logistics Management

• Manage all aspects of the CEO’s complex local, domestic and international travel, including flights, car service, accommodations, itineraries, and contingency plann…