Executive Assistant to CEO

Hybrid: 4 days in office, 1 day WFH located in Midtown Manhattan, NYC.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This role is critical to ensuring the CEO’s day-to-day operations run smoothly and requires excellent judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage a complex and ever-changing executive calendar
• Coordinate meetings, calls, and high-level engagements
• Prepare correspondence, presentations, and briefing materials
• Arrange detailed travel plans (domestic and international)
• Assist with meeting preparation, including agendas and follow-ups
• Support planning of executive-level meetings and events
• Serve as a liaison between the CEO and internal/external stakeholders
• Handle confidential information with professionalism and discretion
• Act as a primary back-up for the reception desk, as needed.
• Order catering for meetings.
• Manage contact lists and databases.

Qualifications & Skills:

• Strong organizational and multitasking abilities
• Exceptional attention to detail and problem-solving skills
• Excellent written and verbal communication
• Ability to work independently and anticipate needs
• Experience supporting C-suite executives preferred
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with heavy calendar management and travel arrangement
• Notary license is a plus.

Requirements:

• Bachelor’s degree or equivalent experience
• 1–2+ years of executive support experience in a corporate environment