Supervisory Legal Assistant (Office Automation)

Summary For more information on the Department of Justice and the United States Attorneys’ Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

Duties

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Duties If selected for this position, you will join a well-respected team that is responsible for a full range of legal assistant duties. As a first level Supervisory Legal Assistant (Office Automation), you will serve as a supervisor of subordinate staff assigned to Civil Division in the Los Angeles Office of the United States Attorney’s Office for the Central District of California. Typical work assignments will include:

• Provide administrative and technical supervision to support staff who provide technical and legal assistant services to one or more Assistant United States Attorneys (AUSAs).
• Develop and train all new legal assistants and clerical staff assigned.
• Revise work schedules to meet changes in workload considering factors such as constantly changing deadlines, case priority, availability of staff, and processing time requirements.
• Create and provide verbal and/or written instructional guidelines for the performance of tasks in the division.
• Advise employees of their performance requirements of their position, complete mid year progress review reports, and prepare annual performance evaluations.
• Participate in hiring applicants, recommend promotions, reassignments, awards, step increases, disciplinary actions and resolve grievances that can be resolved at the supervisory level.
• Provide a variety of direct legal support assistance service to AUSA staff to include preparing and processing a variety of complex legal clerical work.
• Provide a variety of direct clerical and administrative support to include assigning and monitoring the closing of case files, maintains calendar of assigned active cases.
• Produce a variety of written documents and materials using a wide range of office software applications.
• Acts as document manager for floor, maintaining storage room(s) and file cabinets.
• Answer technical questions.
• Review, accepts, amends or rejects work for which quality standards may not yet have been established.
• Oversees attendance and leave, approves sick leave and coordinates annual leave and vacation schedules.
• Advises disciplinary, performance or leave abuse problems to the Chief of Criminal Division.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements Help

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• If selected, you will be subject to the satisfactory completion of a one year supervisory or managerial probationary period unless this requirement has been met previously.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

GS-9: To be eligible at the GS-9 level, you must have at least one full year of specialized experience equivalent to the GS-8 level in Federal service. Specialized Experience: One full year of specialized experience equivalent to the GS-8 level. Specialized experience is defined as experience performing the following types of duties: planning work schedules, distributing work and expeditious handling priority work; recommending administrative and technical procedures, and reviewing for accuracy the work of subordinates with respect to various complex legal clerical documents, such as, subpoenas and writs.

Education

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that inc…