Executive Assistant

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Via is supporting our client to recruit an Executive Assistant for a globally recognised fintech business that’s transforming the way money moves around the world.

You’ll become a strategic partner to senior leaders, helping them operate at their best while keeping complex schedules, projects and business priorities running seamlessly. From coordinating international travel to supporting leadership meetings and driving operational improvements, you’ll be at the centre of a fast-paced, high-performing business.

If you’re proactive, highly organised and enjoy working with senior stakeholders in a dynamic environment, this is an exceptional opportunity to take your career to the next level.

Location: London

Working Pattern: Hybrid (3 days per week in the office)

Salary: £50,000 - £65,000

The Opportunity

You’ll work closely with senior executives, ensuring they have the time, information and support needed to focus on strategic priorities.

This is a varied role where no two days are the same, combining executive support, project coordination and operational excellence.

You’ll be responsible for:

• Managing complex executive calendars across multiple time zones.
• Coordinating leadership meetings, agendas, briefing documents and follow-up actions.
• Tracking key projects, priorities and stakeholder deliverables.
• Supporting governance activities, committee meetings and executive decision-making forums.
• Organising international travel, visas, accommodation and logistics.
• Managing expenses, invoices and budget administration.
• Supporting recruitment, onboarding and people-related processes.
• Planning leadership off-sites, team events and company gatherings.
• Identifying opportunities to improve workflows and introduce more efficient ways of working.
• Supporting the adoption of AI tools and new technologies to improve productivity.
• Acting as a trusted partner to senior leadership while handling confidential information with complete discretion.

About You

We’re looking for someone who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly.

You’ll ideally have:

• Previous experience as an Executive Assistant or Personal Assistant supporting senior leaders.
• Experience managing complex diaries, travel and executive priorities.
• Outstanding organisational skills with exceptional attention to detail.
• The ability to manage multiple workstreams simultaneously.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive approach.
• Confidence working with senior stakeholders across the business.
• High levels of discretion when handling confidential information.
• Experience using Google Workspace, Slack or similar collaboration tools.
• An interest in AI and technology to improve efficiency and productivity.

Experience That Would Set You Apart

While not essential, the following experience would be highly advantageous:

• Supporting C-suite or executive leadership teams within a fast-growing organisation.
• Experience within financial services, fintech or another regulated industry.
• Exposure to governance, compliance or board-level coordination.
• Event planning and project coordination experience.
• Experience introducing new systems or improving business processes.

What’s in It for You?

Joining this organisation means becoming part of an innovative global business where you’ll have real influence and exposure to senior decision-makers.

Benefits include:

• Competitive salary of £50,000 - £62,000.
• Hybrid working.
• The opportunity to work alongside senior leaders in a global organisation.
• A collaborative, inclusive and high-performing culture.
• Exposure to international projects and stakeholders.
• Career development opportunities within a rapidly growing business.
• The chance to work with modern technology and AI-powered ways of working.

Why This Role?

This is an opportunity to become far more than an Executive Assistant.

You’ll act as a strategic partner, helping senior leaders stay focused on the priorities that drive the business forward while influencing how teams collaborate, projects are delivered and op…