Executive Assistant

Overview
We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our client.

The successful candidate will play a vital role in ensuring smooth daily operations, managing schedules, and handling correspondence with professionalism and discretion.

This position offers an excellent opportunity for a highly organised and ambitious individual to grow within a dynamic and forward-thinking organisation. The successful candidate will gain direct exposure to senior management, develop a strong understanding of business operations, and have the potential to progress into broader roles within the company.

Duties

• Manage and maintain senior calendars, scheduling meetings, appointments, and travel arrangements efficiently
• Prepare, review, and distribute correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
• Coordinate meetings on behalf of senior management, including contacting clients, service providers, and potential partners to arrange appointments and follow-ups
• Handle incoming calls with professional phone etiquette, screening and directing enquiries as appropriate
• Support marketing activities, including assisting with promotional materials, client communications, social media updates, email campaigns, and event coordination
• Assist with organising meetings, including preparing agendas, taking minutes, and following up on action items
• Support general administrative functions such as photocopying, scanning, and ordering office supplies
• Liaise with internal teams and external contacts to facilitate effective communication across departments
• Accompany senior management to meetings, events, or business visits when required
• Provide flexible ad hoc support as needed

Qualifications

• Bachelor’s degree minimum
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organisational skills with the ability to prioritise tasks effectively
• Good phone etiquette and professional communication skills
• Demonstrated ability to handle multiple tasks simultaneously in a fast-paced environment
• Professional, trustworthy, discreet, and reliable
• Ambitious, proactive, and interested in developing within the company

This role requires a detail-oriented individual who can work independently while contributing positively to the team. The ideal candidate will possess excellent organisational skills, be adaptable under pressure, and demonstrate a high level of professionalism at all times.

Job Types: Full-time, Permanent

Pay: From £30,000.00 per year

Ability to commute/relocate:

• London EC3V 9BS: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor’s (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person