Executive Assistant

About Us:
The Wilkerson Group is a growing residential and commercial real estate business serving Solano County and the surrounding region. We specialize in residential sales, commercial real estate, investment properties, land opportunities, and helping shape the future growth of our communities.

Our Mission is Simple:

Build relationships. Deliver exceptional service. Create opportunities.As our business continues to grow, we’re looking for a highly organized, detail-oriented Executive Assistant who enjoys creating order, solving problems, and helping a fast-moving business stay ahead.

Position Summary:

This role is designed to help our team operate more efficiently by managing administrative tasks, coordinating schedules, organizing transactions, maintaining databases, and keeping projects on track.

The ideal candidate loves organization, enjoys learning new technology, communicates well, and takes pride in making sure nothing falls through the cracks.

This position starts at approximately **12 hours per week** with the opportunity to grow as the business expands.

Primary Responsibilities:

* Executive Support
* Manage calendars and appointments
* Coordinate meetings
* Organize travel arrangements
* Prepare meeting agendas
* Track follow-up items
* Organize digital files
* Maintain task lists
* Draft professional emails
* Organize Google Drive

Residential Real Estate Support:

* Maintain CRM
* Prepare listing checklists
* Coordinate photography
* Schedule inspections
* Track transaction timelines
* Organize listing documents
* Update client database
* Coordinate closing gifts
* Maintain marketing materials

Commercial Real Estate Support:

* Organize property information
* Update owner databases
* Build prospecting spreadsheets
* Prepare meeting packets
* Organize CoStar exports
* Research basic property information
* Maintain digital property files
* Assist with commercial marketing materials

Marketing Support:

* Schedule social media posts
* Upload YouTube videos
* Organize photos and videos
* Create simple Canva graphics
* Prepare newsletters
* Update marketing calendars
* Assist with presentations

Administrative Support:

* Maintain spreadsheets
* Data entry
* Organize contacts
* Create reports
* Prepare documents
* File management
* General office support

What Success Looks Like:

* My calendar is always organized.
* My inbox stays under control.
* Every file is where it belongs.
* Transactions move smoothly.
* Marketing is scheduled ahead of time.
* Commercial databases stay updated.
* I never wonder what still needs to be done.

Qualifications
We’re looking for someone who is:
* Highly organized
* Self-motivated
* Professional
* Detail-oriented
* Positive
* Dependable
* Comfortable learning new software
* Excellent with written communication
* Able to manage multiple priorities

Experience in real estate is a plus, but **organization, initiative, and a willingness to learn are more important.**

Preferred Skills:
* Google Workspace
* Microsoft Office
* Canva
* CRM experience
* MLS familiarity (preferred)
* Basic Excel or Google Sheets
* Social media scheduling
* ChatGPT or AI tools (or willingness to learn)

A typical week may include:
* Monday: 3 hours
* Tuesday: 3 hours
* Thursday: 3 hours
* Friday: 3 hours
Schedule may adjust depending on business needs.

We believe in:
* Integrity
* Professionalism
* Community
* Growth
* Communication
* Service
* Continuous learning

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Vacaville, CA 95688