Executive Assistant & AI Operations Coordinator Operations Coordinator

Our client, an established venture capital firm, is searching for an Executive Assistant & AI Operations Coordinator. You will collaborate with company leadership to ensure strategic priorities are seamlessly executed and work closely with the EA to the CEO. This is an outstanding position for an established Executive Assistant looking for a highly visible role at the unique intersection of AI and executive support

This is hybrid with an expected 2 days in-office per week.

Responsibilities:

• Maintain dynamic calendars for the executive team and various projects.
• Coordinate travel and lodging through meticulous itineraries and agendas.
• Utilize Notion to track project deadlines, ensuring on time completion.
• Oversee the upkeep and improvement of AI-driven dashboards and systems.
• Communicate with internal and external stakeholders through email and telephone on behalf of the executive team.
• Support event and project planning as needed.

Requirements:

• 2+ years in an executive assistant or administrative support role required.
• Proficiency in Microsoft Office Suite required.
• Strong competency with emerging technology and AI tools including Claude, Notion, and Poke required.
• Proven ability to manage dynamic meetings, travel, and project calendars in a fast-paced environment.
• A growth mindset coupled with a keen eye for improving systems and infrastructure.
• A collaborative and proactive work ethic alongside outstanding communication skills.