Executive Assistant

Executive Assistant to Partner - Salary + OT + Bonus + Benefits and 401k w/ Match

A Prominent, International Law Firm is seeking an Executive Assistant to join their New York team. This candidate is principally responsible for supporting a Partner and a few Attorneys and ensuring that core tasks such as heavy calendar management, travel arrangements, expenses, editing documents, engaging with stakeholders, and ad hoc client projects are managed on behalf of their reports. They are seeking a true team player, someone tech-savvy and a self-starter

.

Hours: 9am - 5pm with flexibility when need

ed*5 days/week in offi

ce

Responsibilit

• ies:Complex calendar management maintaining awareness of priorities and meeting deadli
• nes.Liaising with clients and their support assista
• nts.Document production including preparing correspondence and amending and proofreading documents. Assisting with marketing materials and client presentat
• ionsTravel coordination for Partners and attor
• neysGeneral administrative support including photocopying, printing and scan
• ningSupport the fostering of a collaborative team environment by providing support when covering for colleagues and willingly offering assistance, prioritizing tasks appropriately in order to assist colleagues for the benefit of the t
• eam.Ensure telephones are covered and answered promptly and professionally at all ti
• mes.Maintain a good knowledge of key clients and awareness of the firm’s and of their fee earners’ strategic objecti
• ves.Support principals in adhering to the firm’s risk and compliance by tracking and uploading engagement letters/emails and ensuring time recording is completed to meet deadli
• nes.Assist with the billing process, edit bill narratives, prepare client bills, and liaise with Revenue Controllers on behalf of the fee-earner as requi
• red.Handle expense management on behalf of fee earners, submitting claims on a weekly ba

sis.

Qualificat

• ions:Bachelor’s or Associates D
• egree3-5 years experience out of law firm, or supporting a General Cou
• nsel,Experience with billing a
• plusExperience handling heavy travel coordination domestic and internat
• ionalMust be technically savvy - Outlook, Excel, PP, Word and MS teams, 3i IntapTime Zoom, salesforce, co
• ndecoLooking for candidates who are independent thinkers, polished, proactive, resourceful, attention to d
• etailExcellent communication skills, both written and oral with an ability to interact at all le
• vels.Excellent organizational skills and attention to detail and work on tight dead
• linesAbility to demonstrate absolute discretion with sensitive and confidential informa
• tion.An enthusiastic and committed approach, whilst remaining flexible and proactive at all t
• imes.An ability to work well in pressured situations while maintaining a professional atti

tude.

If this sounds like a good fit, please submit your resume for conside

*ration!

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your referenc*

es early