Advisor, Executive Assistant to the Executive Director, Funding & Communications

**JOB DESCRIPTION** Save the Children International has an exciting opportunity for a Advisor, Executive Assistant to the Executive Director, Funding & Communications to join our global team. Team and Role Purpose Funding & Communications is uniquely placed to lead our movement towards securing both the quality funding needed for children, now and tomorrow, and an impactful voice and presence. The department is comprised of four teams: programme funding, fundraising, communications, and operations.

The operations team prioritises, plans, and engages the wider movement towards a shared funding and communications ambition, leading the development and integrated implementation of our global funding, communications, and engagement strategic change agendas while providing the operational platform required for Funding & Communciations to deliver on its primary accountabilities. We work with senior leadership, the wider department and beyond to ensure connection, prioritisation, collaboration and impact, by providing project and change management expertise, leading our translations global work, and by empowering teams to work together effectively, achieve shared goals, and drive organisational success.

Role purpose You will play a pivotal role in the success of Funding & Communications. You will work closely with our senior leaders, providing critical planning, knowledge management, coordination, and administrative support.

This role provides comprehensive administrative and organisational support to the Funding & Communications Executive Director. This means ensuring efficiency and effectiveness in diary management, meeting preparation, and travel arrangements. The role exists to enable the Executive Director to focus on strategic initiatives by managing day-to-day operational tasks autonomously while maintaining a high level of confidentiality and professionalism. By coordinating logistics and facilitating smooth communication, this role contributes to the overall success of Save the Children’s mission and objectives. This role will also support the wider department, in helping with onboarding of new colleagues and department-wide connection as well as possible meeting preparation for key governance groups including preparation.

• Job Title: Advisor, Executive Assistant to the Executive Director, Funding & Communications
• Reports To: Global Head of Operations
• Work Pattern:Hybrid/Remote with flexible working options available
• Location: Any approved Save the Children International office location. For a full list of locations that Save the Children International can hire in, please visit: SCI Careers
• Required Time Zone: Europe (UTC/GMT + / - 1 hour)
• Contract Length:Permanent
• Right to Work: The successful candidate must have the right to work in the country where the role is based, for the duration of employment.
• Language Requirements: English. Additional languages, particularily French, Spanish and Arabic valued
• Remit: Global

**Principal Accountabilities** Core executive assistant responsibilities (priority):

• Manage complex diary schedules and organise meetings, ensuring all logistics are coordinated and preparation materials are available in advance.
• Plan and arrange comprehensive travel itineraries, including ticketing, accommodation, travel documents (incl. visas) and necessary currencies.
• Review and manage the Executive Director’s inbox, responding to or flagging emails as appropriate, and maintaining a well-organised email filing system.
• Handle sensitive and confidential information with professionalism, sound judgement, and discretion at all times.
• Track actions and follow-ups arising from meetings, correspondence, and key engagements, supporting timely progress and accountability where required.
• Anticipate priorities and administrative needs by identifying upcoming requirements, potential issues, and opportunities to support effective planning and decision-making.
• Prepare and submit expense reimbursement requests for the Executive Director in the financial management system in accordance with organisational policy; and review expense reimbursement requests sent for the Executive Director’s approval to ensure they are in line with policy before requesting final approval.
• Process invoices for procurements paid directly from the Executive Director / central budget, always ensuring compliance with procurement policy.
• Maintain and u…