Legal Administrative Assistant - Hybrid (Family Law Focus).

Overview

Our small boutique law firm in downtown Syracuse is seeking a highly organized and detail-oriented Administrative Legal Assistant to provide support to attorneys in litigation matters. We focus on family law (custody, divorces, orders of protection, child support), international law, general civil litigation and criminal defense. The ideal candidate possesses strong legal administrative skills and organizational abilities and is capable of working independently with little direction. Tasks are file management, calendar management, telephone coverage and client contact. The firm will train a suitable candidate. This position provides valuable and very marketable experience in a fast-paced legal environment and the opportunity for advancement. Because of the nature of our practice area (family law), we need somebody with empathy and the ability to deal with people who are in difficult and stressful life situations. This is a hybrid position. Office presence is preferred and encouraged but part time remote work is permissible. We are looking for someone who can work at least 20 hours per week, with the possibility of full time employment. This is a salaried position.

Responsibilities

• Provide comprehensive administrative support to attorneys including managing calendars, scheduling appointments, and coordinating meetings.
• Assist with legal research using tools such as LexisNexis and Westlaw.
• Prepare simple legal documents.
• Manage legal case files using document management systems (Clio.com). Ensure proper filing, indexing, and retrieval of documents.
• Conduct thorough document review and data entry to support ongoing litigation.
• Calendar management - calendaring events, tracking deadlines, and maintaining the firm’s calendars.
• Perform general clerical duties including phone coverage, data entry and filing.

Qualifications

• Previous experience as a paralegal or legal administrative assistant in a law office setting is preferred, but we will train a suitable candidate.
• Knowledge of our legal practice areas (family law, civil litigation and criminal defense) and of general litigation principles would be a plus.
• Proficiency with legal research platforms like LexisNexis and with document management systems (we use Clio) is advantageous.
• Excellent organizational skills with the ability to manage multiple priorities efficiently while maintaining accuracy.
• Strong interpersonal skills including professional phone etiquette and effective communication.
• Empathy with clients’ often difficult situation.
• Ability to work in a fast-paced and sometimes stressful environment.

Pay: $21.00 - $25.00 per hour

Benefits:

• Free parking
• Opportunities for advancement
• Paid sick time
• Paid time off
• Travel reimbursement
• Work from home

Work Location: Hybrid remote in Syracuse, NY 13202