Executive / Personal Assistant to Company Owner

We are seeking an experienced, highly organized, and proactive Executive / Personal Assistant to support the owner of multiple businesses and real estate holdings.

This position is ideal for someone who enjoys variety, takes initiative, anticipates needs, and thrives in a fast-paced environment where no two days are the same.

This is a long-term opportunity for someone looking to become a trusted right hand to a successful entrepreneur.

Responsibilities

Manage the owner’s daily schedule and appointments

Coordinate and maintain Apple Calendar across multiple businesses

Manage personal and business correspondence

Organize meetings, networking events, and special events

Coordinate travel arrangements, including flights, hotels, transportation, and detailed itineraries

Make restaurant and entertainment reservations

Handle payables, expense tracking, and invoice management

Negotiate with vendors and service providers

Assist with personal errands and daily personal matters

Coordinate household and personal services

Oversee residential and commercial property administration

Communicate with contractors, tenants, vendors, and property managers

Experience with property management software is a plus

Maintain organized digital and physical filing systems

Prepare reports, spreadsheets, and presentations

Track projects and ensure deadlines are met

Handle confidential information with the highest level of discretion

Anticipate problems and proactively provide solutions

Perform other executive and administrative duties as assigned

Qualifications

Previous Executive Assistant or Personal Assistant experience required

Previous property management experience is a plus

Strong organizational and time management skills

Excellent written and verbal communication skills

Technology and computer savvy

Proficient with Apple Calendar, Microsoft Office, Google Workspace, and AI productivity tools

Strong attention to detail

Excellent follow-through and problem-solving abilities

Ability to prioritize multiple projects simultaneously

Professional appearance and demeanor

Self-motivated and able to work independently

High level of integrity and confidentiality

Valid California driver’s license with reliable transportation

Willing to drive occasionally for meetings, errands, and property visits

Preferred Qualities

Resourceful and proactive

Positive attitude

Calm under pressure

Excellent negotiation skills

Outstanding customer service skills

Flexible and adaptable

Experience supporting executives with multiple businesses is highly desirable

Compensation

$30–$35 per hour, depending on qualifications and experience, with opportunities for advancement based on performance.

To Apply

Please text your resume to 310-720-7068.

Please include:

Your resume

Qualified applicants will be contacted to schedule an interview.

Pay: $30.00 - $35.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person